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Procurement Specialist

3 weeks ago

Manila, National Capital Region, Philippines PACIFIC CROSS INSURANCE, INC. Full time

Fixed-Term | With Pathway to Procurement Team Absorption

  • Location: Rockwell, Makati
  • Work Setup: Monday–Friday, 8:30 AM–5:30 PM (RTO)
  • Employment Type: 6-Month Fixed-Term Contract

    (Possible absorption into the Procurement team based on business needs and performance)
Role Overview

We are looking for a Procurement Specialist to support sourcing, vendor management, contract monitoring, and billing—initially focused on HR-related vendors and agencies.

This role is designed as a stepping stone into the central Procurement team once HR operations stabilize.

Experience in HR is a strong advantage, particularly in managing manpower agencies, recruitment firms, and people-related services—but this is a procurement role first.

Key Responsibilities

Procurement & Vendor Management

  • Manage end-to-end procurement for HR-related goods and services.
  • Coordinate with vendors and agencies; monitor contracts, renewals, and compliance.

Billing & Cost Control

  • Validate invoices against contracts, timesheets, and service usage.
  • Prepare payment documents and maintain audit-ready records.

Sourcing & Procurement Operations

  • Support sourcing, vendor comparisons, and purchase processing.
  • Maintain procurement trackers and resolve billing issues with Finance and HR.

Inventory & Compliance

  • Track HR-related inventory and support company-wide procurement as needed.
  • Conduct occasional vendor site visits and ensure complete, compliant documentation.
What We're Looking For

Non-Negotiables

  • 1-3 years of experience in Procurement, Vendor Management, or HR Operations with procurement exposure.
  • Experience in vendor billing validation, invoice reconciliation, or timekeeping-based billing.
  • Strong Excel skills (formulas, trackers, basic analysis).
  • Detail-oriented with excellent documentation and record management skills.

Qualifications

  • Bachelor's degree in Business Administration, HR, Supply Chain, or a related field.
  • Strong negotiation, coordination, and stakeholder management skills.
  • Professional, confident communicator with vendors and internal teams.
  • High level of integrity and confidentiality.
  • Proactive, adaptable, and able to work independently.