Site Development Assistant

ChatGPTLog inYou said:Job description of site development assistantChatGPT said:

Below is a clear, professional job description for a Site Development Assistant, suitable for job postings or internal role definitions. If you'd like it tailored to a specific industry (construction, real estate, telecom, retail, etc.), just let me know

Job Title: Site Development AssistantJob Summary

The Site Development Assistant supports the planning, coordination, and execution of site development activities. This role works closely with project managers, engineers, vendors, and field staff to ensure projects progress efficiently, documentation is accurate, and compliance standards are met. The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, project-driven environment.

Key ResponsibilitiesProject Coordination

• Assist with scheduling site visits, inspections, and meetings.
• Track project milestones and follow up on pending tasks.
• Coordinate communication between internal teams, contractors, suppliers, and external stakeholders.

Documentation & Reporting

• Prepare and maintain project documentation, including permits, site plans, drawings, and reports.
• Update project databases and dashboards with current status information.
• Ensure all documents meet regulatory, safety, and company standards.

Site Support

• Collect field data, photos, and site conditions as needed.
• Assist in preparing materials for site evaluations, surveys, and assessments.
• Support logistics such as equipment deliveries, utility requests, and vendor check-ins.

Administrative Support

• Prepare meeting agendas, minutes, and follow-up action lists.
• Manage project files, correspondence, and documentation workflows.
• Assist with procurement of supplies, materials, and service orders.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in construction, engineering, business, or a related field preferred.
• Experience in construction, real estate, development, utilities, or project coordination is an asset.
• Strong organizational and time-management skills.
• Proficiency with MS Office (Excel, Word, Outlook); experience with project management software is a plus.
• Ability to read or interpret site plans, drawings, or permits is helpful (not always required).
• Strong communication skills and ability to work with diverse teams.

Key Competencies

• Attention to detail
• Problem-solving skills
• Ability to multitask and prioritize
• Teamwork and collaboration
• Professional communication
• Initiative and willingness to learn

Working Conditions

• Office-based with occasional site visits (depending on industry).
• May require travel between project locations.
• Must adhere to company and site safety protocols.

If you'd like, I can also provide:

A shorter version for job boards

A more technical version (construction, utilities, telecom, renewable energy, etc.)

A customized version based on your company or project type

You said:Oil and gas industryChatGPT said:

Here is a job description for a Site Development Assistant tailored specifically to the oil and gas industry. If you want it customized for upstream, midstream, or downstream operations, I can refine it further.

Job Title: Site Development Assistant – Oil & GasJob Summary

The Site Development Assistant supports the planning, permitting, and execution of oil and gas site development activities, including well pad construction, pipeline right-of-way preparation, facility upgrades, and infrastructure projects. This role provides administrative, technical, and coordination support to project managers, engineers, environmental teams, and field crews to ensure compliance, safety, and timely project delivery.

Key ResponsibilitiesProject Coordination

• Assist with scheduling site surveys, environmental assessments, utility clearances, and construction activities.
• Coordinate communication between engineering, land, HSE (Health, Safety & Environment), drilling/production teams, and external contractors.
• Track project progress, deadlines, and deliverables for multiple sites.

Permitting & Compliance

• Help prepare and submit documentation for required permits (e.g., environmental, land use, local authority, regulatory agency submissions).
• Maintain records related to compliance with federal, state, and local oil & gas regulations.
• Track permit statuses and ensure all approvals are obtained before mobilization.

Documentation & Reporting

• Maintain site drawings, construction plans, as-built records, land agreements, and survey data.
• Update project management systems with current project status, site data, and reporting requirements.
• Assist in preparing technical reports, daily activity logs, and documentation for audits.

Field & Site Support

• Coordinate logistics for site access, equipment delivery, and contractor mobilization.
• Collect photos, measurements, and basic field information to support engineering and construction teams.
• Provide support during site evaluations, inspections, and soil/environmental assessments.

Administrative & Procurement Support

• Prepare meeting minutes, agendas, and follow-up action items.
• Track procurement requests, POs, invoices, and vendor contacts.
• Organize and maintain project files, safety documents, and contractor records.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree in engineering, construction management, environmental studies, or related field preferred.
• 1–3 years of experience in the oil and gas industry or construction/project coordination preferred.
• Basic understanding of oil & gas field operations (well pads, pipelines, facilities) is an asset.
• Strong knowledge of MS Office; experience with project management, GIS, or document control software is a plus.
• Ability to read or interpret site plans, maps, or technical drawings is an advantage.

Key Competencies

• Strong attention to detail
• Excellent communication and teamwork
• Organizational and time-management skills
• Ability to work in dynamic, field-driven environments
• Understanding of safety culture and regulatory compliance
• Problem solving and initiative

Working Conditions

• Office-based with regular visits to sites, well locations, pipeline ROWs, or facilities.
• May require travel between project locations.
• Exposure to outdoor environments and oil & gas operational areas.
• Must follow company HSE policies and all regulatory requirements.

If you want, I can also provide:

A short job posting version

A more technical version (for drilling, production, pipeline, or facilities)

A duty list suitable for a CV

A competency-based interview question guide

You said:SimplifyChatGPT said:

Here is a simplified job description for a Site Development Assistant in the Oil & Gas industry:

Site Development Assistant – Oil & Gas (Simplified)Job Summary

Supports the planning and development of oil and gas sites by helping with coordination, documentation, permitting, and field activities. Works with project managers, engineers, and contractors to keep projects organized and on schedule.

Main Responsibilities

• Schedule site visits, inspections, and contractor activities.
• Assist with permit applications and track approvals.
• Keep project documents updated (site plans, reports, drawings).
• Coordinate communication between field teams, contractors, and office staff.
• Help collect site photos, measurements, and basic field information.
• Support procurement tasks such as tracking orders and invoices.
• Maintain organized project files and prepare meeting notes.

Qualifications

• High school diploma required; technical or related degree preferred.
• Experience in oil & gas or construction is an advantage.
• Basic computer skills (Excel, Word, email).
• Good organization and communication skills.

Working Conditions

• Office work with occasional visits to field or project sites.
• Must follow all safety rules and site procedures.

Job Types: Full-time, Fresh graduate

Pay: Php18, Php21,000.00 per month

Benefits:

• Additional leave
• Company events
• Fuel discount
• Health insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Education:

• Bachelor's (Preferred)

License/Certification:

• Professional driver's license (Preferred)

Location:

• Manila (Required)

Work Location: In person