Corporate Secretary

Our brand, Lennor Metier Consulting , a DOLE-licensed headhunting and recruitment agency in the Philippines, is proud to partner with a reputable shipping and logistics company in their search for a Corporate Secretary based in Pasay City .

Salary Range : up to ₱100,000

Work Setup : Onsite

Shift Schedule : Day Shift

Location : Pasay City

The role

The Corporate Secretary will play a critical role in supporting the Group Corporate Compliance function and ensuring strong corporate governance across the organization's Philippine entity. This role is responsible for managing board, committee, and stockholders' meetings; preparing and maintaining official corporate documents; and ensuring full compliance with regulatory requirements set by Philippine authorities. The Corporate Secretary will also work closely with senior management and cross-functional teams to uphold governance standards, maintain accurate corporate records, and facilitate timely regulatory submissions.

Your Responsibilities:

Corporate Governance & Regulatory Compliance

• Serve as the Corporate Secretary for Philippine entity, ensuring full adherence to statutory and regulatory requirements.
• Oversee the preparation and timely submission of filings with regulators, including the Securities and Exchange Commission (SEC), Bureau of Internal Revenue (BIR), and local government units.

Board & Committee Support

• Coordinate all formalities for board and committee meetings, including scheduling, preparing board packs, and drafting accurate minutes and resolutions.
• Maintain comprehensive corporate records and ensure proper execution and safekeeping of official documents.

Documentation & Coordination

• Prepare and manage a wide range of corporate documents such as minutes, resolutions, and filings.
• Liaise with internal teams—including Corporate Compliance, Legal, and Finance—to ensure seamless information flow and compliance alignment.
• Coordinate with external stakeholders such as auditors, bankers, professional advisors, lawyers, and notaries for notarization, legalization, and regulatory matters.
• Work with external firms and third-party service providers on documentation and compliance requirements.

Reporting & Administration

• Prepare and submit quarterly compliance reports for all Philippine entities.
• Support compliance reviews, audits, and ongoing corporate governance initiatives.
• Perform other related duties as assigned to support the governance and compliance function.

What we're looking for:

Education & Experience

• Bachelor's degree in Corporate Governance, Business, Law, or a related field
• Minimum of 8 years' experience in corporate secretarial, legal, or governance roles; in-house experience is an advantage
• Strong experience preparing board minutes, resolutions, and corporate documents

Skills & Competencies

• Proficient in Microsoft Word and Excel
• Knowledge of legal documentation, AML/KYC requirements, and regulatory compliance
• Detail-oriented, organized, and able to work independently under tight deadlines
• Excellent written and verbal communication skills in English

Ready to take the next step in your career? Submit your application now

• We kindly request your patience as we receive a significant number of applications. Rest assured that our team will update your application's status soon. In the meantime, we encourage you to follow our LinkedIn page to stay informed about future opportunities and company updates.