Finance Assistant

4 days ago

Davao City, Davao, Philippines CoWorq Full time

Rate: $7-10 USD per hour ( Rate will vary based on experience and expertise )
Hours: To be discussed
Remote Philippines-based, working Pacific Timezone

About the Role

You will manage comprehensive financial operations including P/L statements, accruals, monthly bookkeeping cleanup, EBITDA reporting, sales tax compliance, and Katana ERP integration for two businesses. This role requires a detail-oriented accounting professional with strong retail experience, QuickBooks proficiency, and hands-on Katana/SBS (EDI) expertise to clean up existing books and maintain accurate financial visibility across inventory, COGS, and profitability metrics.

Ideal Candidate: Someone proactive and communicates well. Confident experience with at least 1 of the major tools (Katana MRP,  Quickbooks )—but above all, a fast learner who can quickly master new tools and platforms

Key Responsibilities: ( Note: Responsibilities listed will be implemented through a structured day onboarding plan and will be given by timeline )

P/L Statements & Monthly Accounting

  • Build and maintain accurate P/L statements for client's businesses

  • Manage accruals as regular tasks and ensure proper allocation of expenses to correct business entities

  • Execute monthly accounting tasks and clean up existing messy books

EBITDA Management & Product Costing

  • Manage, update, and report EBITDA metrics

  • Build and maintain product assemblies in Katana so ingredient-level costs accurately roll up into finished products

  • Ensure margin visibility per SKU in real time

Invoice Processing & System Alignment

  • Enter and code all invoices (ingredients, components, trigger sprayers, etc.) into Katana

  • Tie invoices correctly to one or multiple SKUs as needed

  • Keep Katana and QuickBooks aligned with proper COGS categorization and data syncing

Sales Tax Compliance

  • File sales taxes in Miami and California to avoid compliance and cash-flow surprises

  • Research appropriate local and state taxes to be collected when applicable

  • Summarize sales tax data and ensure timely handling to prevent penalties

Katana Purchase Order & Inventory Management

  • Create purchase orders and link them to correct SKUs

  • Track estimated arrival dates and adjust invoices for changes (e.g., shipping costs)

  • Mark items as "received" in Katana for real-time inventory updates

  • Support initial "clean slate" inventory audit with 3PL/fulfillment center

Financial Analysis & Invoicing

  • Flag margins, expenses, and profitability issues (e.g., uncollected shipping costs)

  • Issue invoices internally (product replenishment) and externally (partners) via Katana

Tools You'll Be Using

Katana MRP, QuickBooks, SBS (EDI), Google Sheets

Preferred Experience:

  • Proven Katana MRP, SBS (EDI), and retail operations experience

  • Strong finance/accounting background building P/L statements, managing accruals, and cleaning up books

  • QuickBooks proficiency with Katana ERP data alignment expertise

  • Sales tax filing experience (Miami and California) with compliance knowledge

  • Inventory audits and SKU-level cost management experience

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