Candidate Management Specialist

Are you Robert Walters?

Robert Walters is the world's most trusted talent solutions business. Across the globe, we deliver recruitment, recruitment process outsourcing, and advisory services to organizations of all shapes and sizes, opening doors for people with diverse skills, ambitions, and backgrounds.

The businesses we partner with want to make things happen. And they need people to do it. They have goals. They have challenges. They want answers.

We deliver the talent solutions they need to reach their goals. That might mean recruiting a permanent, temporary, or interim professional. It might mean putting together an outsourced team of 30 recruitment experts. Or it might mean reframing the way they think about remuneration or diversity.

Whatever the solution, we deliver better experiences and higher quality outcomes by taking the time to listen to, and fully connect with, the people and organisations we partner with. Our ability to truly understand them and share their compelling stories is what sets us apart.

By engaging with people's stories, we help organizations find the skills and solutions to succeed and assist talented professionals to power their unique potential.

The biggest opportunities start with a story, tell us yours today.

Scope of Role
The Candidate Management Specialist is responsible for efficiently managing the end-to-end candidate coordination and screening process to support hiring needs across teams. This includes sourcing, assessing, and scheduling candidates while ensuring clear communication and alignment with hiring managers.

The role involves close collaboration with stakeholders to monitor interview processes, gather feedback, and drive timely decision-making. Additionally, the specialist provides administrative support to track hiring activity and manage high volumes of candidate introductions in Northeast Asia and Japan markets.

With strong stakeholder management skills, the individual acts as a liaison between TABPS, candidates and hiring managers, ensuring a seamless recruitment experience

Responsibilities Include But Are Not Limited To
Candidate Coordination & Screening:

• Manage internal PRC referrals and introductions from the team through Talent Acquisition (TA).
• Actively and passively source candidates for open roles.
• Screen CVs and assess candidate suitability for open roles.
• Reach out to candidates to schedule interviews and explain processes clearly.

Hiring Manager Collaboration

• Join bi-weekly briefings and meetings with TABP and Hiring Managers to understand hiring needs across teams.
• Connect with hiring managers (HMs) to coordinate interviews, share updates, and collect feedback on candidates.
• Proactively check in with HMs to ensure alignment on candidate progress and hiring priorities.

Interview Process Monitoring

• Oversee the interview process, ensuring timely scheduling and communication between candidates and HMs.
• Monitor feedback from interviews and determine next steps for each candidate based on input from the hiring team.
• Open opportunities for other divisions to consider candidates when applicable.

Administrative Support

• Track which teams are actively hiring and maintain accurate records of hiring activity.
• Provide support to TABP tasks as needed.

Volume Management

• Handle a high volume of candidate introductions for Japan and NEA markets.

Requirements

• 4+ Years of experience in Talent Acquisition focusing on candidate management, sourcing, coordination and administration experience.
• Strong stakeholder management and coordination skills for the APAC market, with the ability to confidently talk to candidates and hiring managers, explain processes clearly, and ask relevant questions during screenings.
• Proven sourcing experience, including passive search, active search, and screening capabilities.
• Ability to act as a consultant by proactively engaging with candidates and hiring managers via phone or email.
• Dependable, organized, and capable of managing multiple tasks simultaneously without compromising quality or timelines.

As a Disability Confident Employer, Robert Walters is committed to offering a fully inclusive and accessible recruitment process to all candidates. If you require any accommodations or adjustments as a result of a disability, impairment or health condition, please do not hesitate to let me know.