Documentation Staff

5 days ago


Paranaque City, Calabarzon, Philippines JAM Seafoods Inc. Full time

Job Summary

The Documentation Staff under the Quality Assurance – Technical Services Department of JAM Seafoods Inc. is responsible for the preparation, control, updating, and proper filing of quality-related documents and records. The position supports QA and food safety operations by ensuring that all documents comply with company policies, regulatory requirements, and food safety standards.

Duties and Responsibilities

  • Prepare, encode, format, update, and maintain QA documents such as SOPs, manuals, work instructions, logs, reports, and forms.
  • Implement proper document control, including version control, distribution, retrieval, and archiving of documents.
  • Ensure accuracy, completeness, and timely filing of QA records in both hard copy and electronic formats.
  • Assist in preparing reports, summaries, and presentations using MS Word, Excel, and PowerPoint.
  • Support QA Technical Services during internal audits, external audits, and regulatory inspections by providing required documents and records.
  • Coordinate with QA personnel and other departments regarding documentation requirements and updates.
  • Perform clerical duties such as filing, scanning, photocopying, printing, and data encoding.
  • Monitor document revisions, approvals, and expiration dates and follow up accordingly.
  • Maintain confidentiality of company information, QA data, and records.
  • Perform other QA-related and administrative tasks as may be assigned by the QA Supervisor or Manager.

Qualifications

  • Graduate of BS Fisheries, Food Technology, or any related course.
  • Knowledgeable in MS Office applications (Word, Excel, PowerPoint).
  • Willing to perform clerical and administrative work.
  • With good attention to detail and strong organizational skills.
  • Able to follow standard procedures, work instructions, and quality systems.
  • Good written and verbal communication skills.
  • Fresh graduates are welcome to apply.

Skills and Competencies

  • Documentation and record management skills
  • Basic knowledge of Quality Assurance, Food Safety, GMP, and HACCP concepts is an advantage
  • Computer literacy and data encoding skills
  • Time management and ability to handle multiple tasks
  • Team-oriented with a professional and positive work attitude

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