Billing and Collection Specialist
22 hours ago
The Billing and Collection Specialist is in charge of billing and collecting property management fees and other charges of the company to its clients. Duties involve preparation and distribution of monthly Billing invoices/Statement of Accounts, Aging of Receivable and Collection Efficiency Reports and Income Schedules
KEY ACCOUNTABILITY 1 Billing invoice/SOA preparation and releasing/Collection
- Responsible for monthly preparation of schedule/summary of fees to be billed to clients
- Prepare and send correct invoices/SOAs to the clients on or before the scheduled release date
- Maintain an updated master list of clients with updated fees and contact details, as well as the copy of signed proposals/contracts
- Keep copy of issued invoices/SOAs for filing and reference purposes
- Responsible for collection of PM fees and other charges billed by the company to its clients
- Responsible for accurate and timely recording of collections in the system, printing, issuance and transmittal of Official Receipts (ORs)
- Secure complete copy of Creditable Withholding Taxes (BIR form 2307) issued by clients
- Send weekly email reminders to clients for payment of billed charges.
- Prepare and send monthly collection notices to the clients with outstanding payables.
KEY ACCOUNTABILITY 2 Accounts Receivable Aging and Collection Efficiency, and Other Compliance Reports
- Prepare daily collection report (DCR) and monthly allocation report
- Reconcile ledger balances of each client
- Monitor, update and maintain complete and correct receivable ledger of each client.
- Prepare monthly aging analysis of receivable and collection efficiency report
- Prepare monthly income schedules
- Regular tagging of collections in the bank statement for bank reconciliation report preparation
- Reconciliation of unrecognized deposits for bank reconciliation report preparation and adjustments recording
- Assist in the finalization of monthly financial reports by preparation of monthly closing entries such as accrual and advances from customers set-up.
- Assist in the annual financial audit by preparing the updated supporting schedules and sample documents requested by the auditor
- Assist in the BIR and other government audit by preparing documentary requirements of the company
KEY ACCOUNTABILITY 3 - Attends to unit owners' and managements concerns
- Attend to clients complaints/queries, if there's any, within the acceptable turnaround time.
- Assist immediate superior in attending to inquiries of management related to the status of certain account
- Prepare advice to clients regarding the status of any request received (e.g request for waiver of penalty)
QUALIFICATIONS:
- Graduate of BS Accountancy
- Preferably with at least 2 years experience in Billing and Collection.
- Willing to work onsite at Alabang, Muntinlupa City
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