Wedding Planner/ Operation Support VA

4 days ago

San Fernando, Central Luzon, Philippines Remote VA Full time

Event Planning Virtual Assistant (VA) & Operations Support

Overview

I am a busy full-service wedding planner with a unique niche (combining planning with wellness coaching/LCSW expertise) looking for a proactive and highly organized Virtual Assistant to join my team. My goal is to streamline operations, increase efficiency, and scale the business.

This role is ideal for an experienced individual who can manage key administrative, logistical, and design tasks. Proficiency in industry-specific software is a must. This position offers ongoing, consistent work with potential for growth.

Core Responsibilities

The ideal candidate will support me across various functions, managing both administrative tasks and specialized planning execution:

Logistics & Administration

  • Timeline Management: Drafting and updating comprehensive event timelines in Aisle Planner.
  • Vendor Coordination: Assisting with collecting vendor contracts and essential details.
  • Insurance Tracking: Requesting, tracking, and filing Certificates of Insurance (COIs) for venues and vendors.
  • Data Entry: Maintaining accurate client and vendor information within Aisle Planner and our CRM.
  • Email Support: Assisting with organizing and managing planning-related communications.

Design & Project Management

  • Floor Plan Design: Creating accurate, scaled event layouts within the Aisle Planner software based on provided venue dimensions and sketches.
  • Asset Placement: Placing tables, chairs, bars, stages, and other specific decor items efficiently within the layouts.
  • Task Management: Assisting with tracking internal project progress using Trello.

Skills & Experience Required

  • Proven experience in event planning administration or as a Virtual Assistant within the events industry.
  • Software Proficiency: Must be proficient in Aisle Planner. Experience with Trello is a strong plus.
  • Detail-Oriented: Exceptional attention to detail in all tasks, from data entry to floor plans.
  • Communication: Excellent communication skills, highly responsive, and reliable.
  • Proactive: A self-starter who can anticipate needs and problem-solve independently.

Project Details & Application

  • Project Type: Hourly Contract (with potential for a monthly retainer)
  • Timeline: Ongoing support (starting at 5-10 hours per week open to more)

To Apply:

Please include a brief description of your relevant experience and confirmation of your proficiency with Aisle Planner. Providing examples of past floor plan designs or timeline documents is ideal.

We look forward to finding a talented professional to collaborate with and grow our team

  • Facebook Community VA

    1 week ago

    San Fernando, Central Luzon, Philippines Tavor Perry Full time ₱20,000 - ₱60,000 per year

    Job OverviewWe are hiring a Facebook Community VA to keep our Facebook page active, engaging, and professional. You will post content regularly, interact with followers, and help maintain a positive online community.Key ResponsibilitiesSchedule and post content 3 times dailyMonitor and respond to comments to engage the communityMaintain consistent and timely...

  • Supply Planner

    1 week ago

    San Fernando, Central Luzon, Philippines Alaska Milk Full time ₱480,000 - ₱960,000 per year

    The Supply Planner for Finished Goods is responsible for ensuring optimal inventory levels and timely availability of finished products to meet customer demand while minimizing costs and maintaining service level targets. This role involves planning, coordination, and collaboration across supply chain functions, production sites, and commercial teams.Key...

  • Inventory Analyst

    2 weeks ago

    San Fernando, Central Luzon, Philippines Market Reach Group Full time ₱432,000 - ₱552,000 per year

    Job SummaryThis dual-role position combines inventory management and safety compliance responsibilities. The Inventory Analyst (Jr.) / Safety Officer is responsible for maintaining accurate inventory records, optimizing Value-Added Service (VAS) layouts, managing third-party manpower, and ensuring compliance with workplace health and safety regulations. The...

  • Customer Support Representative

    2 weeks ago

    San Fernando, Central Luzon, Philippines Remote Employee PH Full time ₱18,000 per year

    Job Description: Remote Employee BPO has an outstanding opportunity for youRole: Customer Support RepresentativeCompensation: Competitive Basic SalaryBenefits: HMO plus 2 Free Dependents, P1,500 Rice Allowance, Night Differential (If applicable).Work Setup: Work-from-Office (San Fernando, Pampanga)Work Schedule:The training schedule will be Mon-Fri, 9pm to...

  • Male Zoho Manager

    1 week ago

    San Fernando, Central Luzon, Philippines Remote VA Full time ₱250,000 - ₱400,000 per year

    Job Title: Zoho Manager (Jewelry Company Migration & System Oversight) Location: Remote Employment Type: Full-Time | Training Provided Job Summary:We are seeking a dedicated and technically inclined Zoho Manager to lead the migration of our jewelry business operations into the Zoho ecosystem. This role involves transferring existing data and...

  • Service Planner

    2 weeks ago

    San Fernando, Central Luzon, Philippines Rentokil Initial Full time ₱250,000 - ₱500,000 per year

    Rentokil Initial:Rentokil Initial is an international business services company employing 62,900 colleagues across 91 countries.We strive to protect people and enhance lives, for example by controlling pests, and improving hygiene. We are experts in the fields we operate in, investing in training, science, innovation and technology. Listening and acting on...

  • Planner (Mechanical)

    4 days ago

    San Fernando, Central Luzon, Philippines TRUE NORTH MANUFACTURING SERVICES CORPORATION Full time

    JOB TO BE PERFORMED:PlanningPrepares spare parts, tools & other needed of activity scheduleEnsures availability of spare parts & communicates to operation and maintenanceEDUCATIONAL BACKGROUNDMust be a graduate of Bachelor of Science in Mechanical EngineeringLicense is not requiredSKILL REQUIREMENTSGood communication skillsWilling to be trained and...

  • Korean Speaking General VA

    2 weeks ago

    San Fernando, Central Luzon, Philippines 409 Central Hub Full time ₱216,000 - ₱360,000 per year

    We are looking for a proactive Korean-speaking Virtual Assistant to provide administrative and operational support. The ideal candidate is highly organized, detail-oriented, and able to communicate effectively in both Korean and English.Job Type: Full-timePay: Php28, Php35,000.00 per monthBenefits:Company Christmas giftCompany eventsFlexible...

  • Planner (Electrical & Mechanical)

    1 week ago

    San Fernando, Central Luzon, Philippines TRUE NORTH MANUFACTURING SERVICES CORPORATION Full time ₱250,000 - ₱500,000 per year

    Job Summary:Responsible for planning and organizing all maintenance and shutdown activities. Ensures availability of manpower, materials, and equipment, and coordinates with related departments to support operations.Qualifications:Graduate of BS Electrical Engineering or BS Mechanical EngineeringFresh graduates are welcome to applyBenefits:Life, Health, and...

  • Technician

    2 weeks ago

    San Fernando, Central Luzon, Philippines Konecranes Full time ₱250,000 - ₱500,000 per year

    Company Description At Konecranes, we believe that great customer experience is built on the people behind the Konecranes name. Everything we do, we do with passion and drive. We believe diversity drives business success and is the foundation for our growth. We welcome different backgrounds and skills that enrich our community and we promote a place where...