Assistant Registrar

DUTIES, FUNCTIONS AND RESPONSIBILITIES

1. Review documents generated by Records Clerk

2. Ensure that entries of the documents are true and correct

3. Review data on the correctness of spelling, dates, year, etc.

4. Ensure that documents are properly presented

5. Liaison with CHED, DepEd, BI, and TESDA/PRC

6. Prepare reports for submission to CHED such as HEMIS

7. Submission of application for SO's
8. Follow-up status/update of documents submitted
9. Submit reports of other departments for CHED, DepEd, and TESDA
10. Attend to foreign documents/issue necessary documents for BI

11. Prepare notice of acceptance, BOI, and CHED documents for foreign students

12. Encode subject offerings during enrollment

13. Coordinates with Deans and Program Heads for their schedule

14. Subject offerings are encoded on time
15. Accurate encoding of subject offerings

16. Encode requested and approved changes of grades, faculty loading, etc.

17. Encode delayed ratings

18. Delayed ratings are encoded on time

19. Follows policy on encoding of delayed ratings
20. Return to concerned departments should there be errors in the document

21. Ensure accurate encoding of grades

22. Assist in overseeing daily operation and enrollment processes

23. Ensure the smooth flow of department's daily operation/transaction

24. Ensure the smooth flow of enrollment processes
25. Assist in addressing client's queries
26. Reply on verification request thru email, inquiry on admission, and other registrar's activity

27. Take the lead in graduation preparation

28. Prepare Reports: Enrollment, Faculty Loading, Dean's List, Retention, Migration, RAD Block, No Show, Rooms Inventory, Average Units and other as requested by management

29. Reports are submitted on time

30. Reports are accurate and correct, no errors noted
31. Reports are well-presented, can easily be understood

Job Type: Full-time

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Employee discount
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person