Project Coordinator

I.      JOB IDENTIFICATION

POSITION :      PROJECT COORDINATOR (DD & SB)

REPORTS TO :      TECHNICAL MANAGER – DRYDOCKING &

SHIPBUILDING

DEPARTMENT :      TECHNICAL DEPARTMENT

II.     JOB SUMMARY

The Project Coordinator (DD & SB) is responsible for overseeing and coordinating the procurement, allocation, and utilization of materials and resources for shipbuilding and drydocking projects. This role involves monitoring requisitions, managing warehouse inventories, ensuring efficient material usage, and coordinating with various departments to ensure project milestones are met on time and within budget.

III.    RESPONSIBILITIES

Requisition Monitoring and Processing

o   Review material requisitions from project teams.

• Monitor procurement of materials required for shipbuilding and drydocking projects.
• Track and follow up on requisitions to ensure prompt delivery of materials.

2.     Material Issuance and Inventory Management

o   Oversee the issuance of materials from the warehouse to project teams

o   Monitor inventory levels to ensure sufficient stock of required materials.

o   Implement inventory control procedures to minimize wastage and optimize material usage.

3.     Warehouse Management

o   Monitor warehouse operations to ensure efficient storage and retrieval of materials.

o   Conduct regular inventory audits to maintain accurate records of materials.

o   Coordinate with the warehouse team to manage incoming and outgoing shipments.

4.     Material Utilization and Allocation

o   Allocate materials to specific projects or shipyard blocks based on project requirements and timelines.

o   Track material usage across different projects to ensure optimal utilization and reduce wastage.

o   Tag and record all material issuance to all projects and categorize per block usage for ship building and location area for drydocking.

o   Prepare reports on material consumption and provide recommendations for improvements.

5.     Coordination with Project Teams

o   Collaborate with Shipyard project team in reference to the guidance from Technical Manager for Drydocking & Ship Building and other stakeholders to recognize material requirements and timelines.

o   Ensure timely and accurate delivery by continuous follow-ups of materials to project sites.

o   Address any material-related issues or discrepancies that arise during the project lifecycle.

6.     Cost Control and Budget Management

o   Monitor project budgets related to material procurement and usage.

o   Identify cost-saving opportunities and implement strategies to reduce material costs.

o   Provide regular updates on budget status and material expenditure to TM-DD & SB and senior management.

7.     Documentation and Reporting

o   Maintain accurate records of material requisitions, issuances, and inventory levels.

o   Generate reports on material usage, wastage, and inventory status for management.

o   Monitors progress report on a weekly basis of the end users related to materials, machinery and equipment vs materials issued by the Warehouse review.

o   Ensure compliance with company policies and procedures regarding material management.

8.     Communication and Coordination:

o   Serve as a central point of contact for project-related materials inquiries and communications.

o   Attend regular meetings with project teams and stakeholders to provide updates, address issues, and ensure alignment.

IV WORKING CONDITIONS

o   This position may require working in both office and shipyard environments.

o   Occasional travel to project sites or supplier locations may be required.

o   The role may involve working outside regular business hours to meet project deadlines.

V.     MINIMUM JOB QUALIFICATIONS & SKILLS

§  Bachelor's degree in engineering, Supply Chain Management, or a related field.

§  Proven experience in project coordination, preferably in shipbuilding or maritime industries.

§  Strong knowledge of material management and inventory control processes.

§  Excellent organizational and time management skills.

§  Proficient in using project management, MS office, (Excel, Word, PowerPoint) and inventory management software.

§  Strong communication and interpersonal skills.

§  Ability to work collaboratively with cross-functional teams.

§  Attention to detail and problem-solving skills.