Project Coordinator

Keep Projects Moving With Precision and Purpose

Your structure, accuracy, and discipline help turn complex builds into flawless final results. Drive seamless project execution by supporting fabrication workflows with organized, high-discipline coordination. This role gives you an international opportunity to make your mark by supporting major projects, strengthening documentation control, and maintaining project discipline across distributed teams. Perfect for detail-driven talent ready to support high-impact work worldwide.

Job Description

As a Project Coordinator, you'll provide structured project support to iFab Steel's Project Managers through documentation control, compliance reviews, programme updates, cost/hour tracking, supplier follow-ups, and workflow maintenance. This role ensures project accuracy, consistency, and smooth operational flow across all workstreams.

Job Overview

Employment Type: Full-time

Shift: Day Shift, Consecutive Days Off

Work Setup: Permanent WFH

Exciting Perks Await

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Permanent WFH arrangement
• Fixed weekends off
• Salary Advance Program through our banking partner
• (Eligibility & approval subject to bank assessment; available for accounts with min. 6-month tenure)
• Unlimited upskilling through Emapta Academy
• (Want to know more? Visit )
• Free 24/7 access to our office gyms (Ortigas & Makati) with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks (hotel & restaurant discounts, and more)
• Unlimited referral incentives
• Standard government & Emapta benefits
• 20 annual leaves (5 convertible to cash)
• Fun engagement activities
• Mentorship & exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• 5 years' relevant experience as a Project Coordinator, Project Engineer, Site Engineer, or Project Manager in construction, engineering, or fabrication
• Strong understanding of project documentation and version control
• Competent with project scheduling (MS Project, Planner, or equivalent)
• Familiar with fabrication or construction processes (steel experience desirable)
• High attention to detail and strong organisational discipline
• Excellent English communication skills
• Ability to work Australian hours

Role Characteristics

• Highly structured, documentation-focused
• Works strictly in a support capacity (no decision-making autonomy)
• Must escalate decisions to local PMs
• Consistency and accuracy valued more than speed

Success Indicators

• Accurate, on-time document control
• Zero missing compliance items
• Labour hours and cost trackers updated consistently
• PMs experience reduced admin workload
• Programmes and reports updated proactively

Your Daily Tasks

Documentation & Project Records

• Maintain and update project documentation registers (drawings, revisions, ITPs, QA documents)
• Review compliance submissions via Connecteam and flag issues for the PM
• Maintain variation registers, RFI logs, and site instruction trackers
• Prepare project packs, handover documents, and quality record bundles
• Ensure all documents are organized to iFab Steel standards

Programme & Scheduling Support

• Update project programmes based on PM instructions
• Track progress against key milestones and report variances
• Assist with short-term planning updates (fabrication, paint, installation sequencing)

Cost & Hour Tracking

• Maintain project cost-to-date reports
• Track labour hours and productivity metrics
• Update procurement and buying logs
• Highlight emerging cost risks or overruns for PM review

Compliance, QA & Connecteam Reviews

• Review daily/weekly compliance documentation from site and fabrication
• Check staff submissions for completeness, accuracy, and attachments
• Flag non-compliant entries to PMs

Procurement & Supplier Follow-Up (Administrative)

• Assist PMs with issuing purchase requests and following up backorders
• Maintain supplier delivery status logs and update project material trackers

Reporting & Communication

• Prepare weekly status reports (documentation, programme, cost, hour summaries)
• Record meeting minutes and update action logs
• Maintain consistent communication with Australian PMs

Systems & Workflow Support

• Use and maintain iFab workflows across:
• Pipedrive (project tracking)
• Connecteam (compliance & site submissions)
• OneDrive/SharePoint (documentation)
• Ensure file structure discipline and data accuracy

About the Client

Our client has been transforming bold architectural visions into beautifully engineered steel works since 2010. With deep expertise in partnering with architects, builders, and interior designers, they bring custom designs to life-from concept to hand-built fabrication to flawless installation. Known for their craftsmanship, innovation, and attention to detail, they have become one of Australia's most respected names in premium architectural steel fabrication.

Welcome to Emapta Philippines

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment.

Apply now and be part of the #EmaptaEra