Billing Analyst II

Overview:

The Billing Analyst II will support the Submeter department and the Accounts Payable department by validating and processing incoming vendor invoices against RealPage purchase orders and task orders in our system. The Billing Analyst II is responsible to review vendor invoices to make sure that material items were delivered, or a service was successfully provided, and if the invoice should be processed for payment using various sources to 3-way match the transaction. The Analyst will investigate and resolve any discrepancies in cost, quantity or quality of service that can occur during validation. The Analyst will reliably support Internal and External Customers by providing clear communication regarding requested research and analysis, invoice related issues, and general vendor/subcontractor concerns. The Billing Analyst II is also responsible for weekly and monthly reporting for various departments.

Responsibilities:

• Maintain accuracy and integrity in reporting of submetering material and labor purchases.
• Enhance accounting methodologies in MOSS (Meter One Stop Shop is a proprietary installation and maintenance cost accounting and scheduling software) to accurately record and provide information for cost analysis.
• Match vendor invoice data with MOSS transaction data to process invoices within Coupa.
• Review data inputs for accuracy/completeness.
• Maintain and update Vendor accounts as needed.
• Work with internal Coordinators as well as external Subcontractors to confirm and correct any discrepancies between work performed and inventory used.
• Pivotal role in helping Procurement and Accounts Payable with Corporate expenses due to extensive knowledge of Coupa.
• Training of new employees in the use of Coupa, MOSS, and understanding certain general accounting principles as it relates to Smart Building.
• Hub of communication between departments from order origination to senior level approvals, until requisitions are complete, and invoices are paid.

Qualifications:

• High school diploma or equivalent required; some college level accounting preferred
• No Travel required, other than to Manila office.

KNOWLEDGE/SKILLS/ABILITIES

• Respond to transformation quickly, easily and with a positive attitude exhibiting a willingness to learn new methods, procedures, or systems to achieve established objectives and goals.
• Create an atmosphere of partnership by sharing high-quality knowledge and information clearly and openly with internal and cross departmental peers as needed work to resolve concerns timely and appropriately.
• Demonstrate the ability to use relevant information from a variety of sources to understand and clearly define problems and formulate realistic solutions.
• Strong organization skills, and a high level of detail required.
• Robust working knowledge of MS Office (Outlook, Excel, and MS Word)
• Working knowledge of submetering systems, utility billing procedures and meter reading systems – Desired

Physical Demands and Working Conditions

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; talk or hear. The employee must have the ability to operate a personal computer and express or exchange ideas by means of the spoken word. May be required to sit and/or stand for long periods of time. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. May be required to lift or move 10+ pounds. Regular office hours are to be maintained. However, it is expected that the candidate works the hours necessary to ensure the departmental tasks are completed according to established deadlines.