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US Immigration Paralegal

2 weeks ago

Manila, National Capital Region, Philippines OptiNizers Full time

About the Role:

A highly detail-oriented, analytical, and proactive
Operations Associat
e is needed to support the operational and administrative framework of a client-focused
immigration law practic
e

.This role is vital to ensuring smooth and efficient immigration case progression. The Operations Associate will support daily workflows åby organizing sensitive immigration documentation, monitoring deadlines, maintaining accurate records, auditing case-related reports, coordinating internal reminders, and assisting with billing processes. Given the sensitive nature of immigration work, handling deeply personal client data—including immigration histories, familial information, identification records, and government correspondence—the candidate must demonstrate
extraordinary integrity, sensitivity, and confidentiality at all time
s

.

The role requires a steady, detail-driven professional who understands the impact of precision on a client's immigration outcom

**e.

Key Responsibiliti**

**es:

Operational Support & Quality Con**

  • trolReview, audit, and validate daily and weekly operational reports related to immigration case progress, upcoming deadlines, required follow-ups, and internal task complet
  • ion.Identify missing documents, incomplete information, or inconsistencies within case files and proactively notify the legal t
  • eam.Ensure accurate data entry and consistent recordkeeping within internal systems and immigration case management platfo
  • rms.Maintain detailed and organized operational trackers, case status sheets, and workflow logs to support structured case movem
  • ent.Monitor various email inboxes or portals (when assigned) to track government agency notices, client responses, and time-sensitive upda

tes.Administrative & Billing Sup

  • portPrepare, review, and process invoices using internal systems such
    as
    Clio or similar case management/billing to
  • ols.Verify that case information, billable services, and time entries align with internal records before invoice creat
  • ion.Assist in maintaining billing logs, tracking payment status, and organizing supporting documents or communications related to invoic
  • ing.Provide administrative support such as document sorting, data entry, updating spreadsheets, and general operational tasks essential to daily firm operati

ons.Immigration Case & Documentation Support (Training Provi

  • ded)Assist in preparing and structur
    ing digital immigration f
    orms, including but not limited to USCIS forms, supporting documents, declarations, and other petiti
  • ons.Support the creation
    of evidence pac
    kets, exhibit lists, and document bundles for submission to federal agencies (e.g., USCIS, NVC, D
  • OS).Organize, rename, and categorize digital files according to firm standards, ensuring correct formatting, labeling, and secure handl
  • ing.Help track important immigration timelines, such as RFE deadlines, biometrics appointments, USCIS responses, priority dates, and document expiration dates (e.g., passports, I
  • Ds).Ensure compliance with data privacy, confidentiality standards, and immigration-specific documentation protoc

ols.Qualifications & Ideal Tra

  • its:Proven experience in operations, administrative support, legal support, or similar ro
  • les.Exceptional attention to detail, especially when handling sensitive or time-sensitive immigration docume
  • nts.Strong organizational skills with the ability to manage multiple case files and deadlines simultaneou
  • sly.Comfortable learning immigration documentation workflows, government filing processes, and firm-specific procedu
  • res.Experience using case management platforms such as Clio (Preferred but not requir
  • ed).Excellent written and verbal communication skills for documenting updates and coordinating with internal te
  • ams.Demonstrated commitment to confidentiality, secure data handling, and professional eth
  • ics.Proactive, adaptable, and able to work independently with minimal supervis
  • ion.Analytical mindset with a focus on accuracy, compliance, and continuous improvem

ent.Working Environm

  • ent:Remote, full-time role with required overlap dur
    ing early morning or late afternoon
  • PST.Expected to uphold strict confidentiality and data security protoc
  • ols.Collaborative, structured environment that values accuracy, reliability, and proactive communicat

ion.