Accounts Receivable Specialist for a US HVAC Company

2 days ago

Philippines OnlyExperts Full time $30,000 - $60,000 per year

Job Title: Accounts Receivable (AR) Specialist
Location: Remote (Must be available to work EST business hours)
Industry: HVAC
Engagement: Long-term, 40hrs/week, Independent Contractor (Full-time)

About the Company

Our client is a fast-growing HVAC company based in New York, dedicated to providing top-tier heating, ventilation, and air conditioning services to residential and commercial clients. As the company's operations expand, we are looking for a reliable and detail-oriented Accounts Receivable Specialist to manage our billing, collections, and payment processing with accuracy and professionalism.

Position Overview

Reporting directly to the CFO or Finance Manager, the Accounts Receivable Specialist will be responsible for end-to-end AR functions — from generating and sending invoices to recording customer payments and managing collections efforts. The ideal candidate should be proactive, organized, and comfortable communicating with customers about outstanding balances.

Key Responsibilities
  • Invoicing
    • Generate and send accurate and timely customer invoices based on work orders, contracts, or service reports.
    • Ensure all required documentation is included with invoices (e.g., purchase orders, time logs, service reports).
    • Track and reconcile any discrepancies in billing or service charges.
  • Payment Recording
    • Post and apply customer payments to the appropriate invoices in the accounting system.
    • Monitor incoming payments via bank transfers, checks, and other payment methods.
    • Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
  • Collections
    • Follow up with customers via phone and email regarding outstanding or overdue invoices.
    • Maintain a systematic collections process with consistent tracking and escalation procedures.
    • Work with internal departments to resolve billing disputes or service-related concerns impacting payments.
  • Reporting & Reconciliation
    • Prepare weekly and monthly AR aging reports and other internal reports as required.
    • Support month-end closing processes by ensuring all AR data is up-to-date and accurate.
    • Maintain clean, organized, and auditable AR records.
Requirements
  • 3+ years of experience in Accounts Receivable or related accounting functions
  • Proven experience managing end-to-end invoicing and collections in a service-based business; HVAC or construction industry experience is a plus
  • Proficiency with accounting software (e.g., QuickBooks, NetSuite, or similar)
  • Strong Excel and spreadsheet skills for tracking and reporting
  • Excellent verbal and written communication skills
  • High attention to detail and strong organizational skills
  • Ability to work independently and manage time effectively
  • Must be available to work full-time during Eastern Standard Time (EST) business hours
Preferred Qualifications
  • Experience working with a U.S.-based company or clientele
  • Familiarity with job costing, work orders, or service dispatch systems
  • Prior experience with remote/independent contractor roles

  • Accounts Receivable Accountant

    2 days ago

    Philippines OnlyExperts Full time $40,000 - $60,000 per year

    Job Title: Accounts Receivable Accountant Location: Remote (Preferred time zone: EST - New York business hours)Employment Type: Full-TimeCompany OverviewOur client is a growing HVAC company committed to delivering exceptional service to residential and commercial clients. Our team operates using ServiceTitan, a leading field service management platform that...

  • Collections Specialist

    2 days ago

    Philippines OnlyExperts Full time $10,000 - $15,000 per year

    Position: Collections Specialist (Remote - Night Shift | HVAC Company)Location: RemoteWork Hours: Night Shift (Aligned with New York, U.S. business hours)Industry: HVAC / BPO / CollectionsStart Date: ASAPEmployment Type: Full-TimeAbout the Company:Our client is a growing HVAC company based in the United States, committed to providing exceptional heating,...

  • Accounts Receivable Specialist

    3 weeks ago

    , , Philippines QIMA Applied DNA Sciences, Inc Full time

    Company Description "At QIMA, you feel like you belong from Day 1. You join a community of smart minds who not only innovate, but also support and inspire each other. Here, we own our work, have fun together, and make every day count." The QIMA Story At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust. Operating...

  • Accounts Receivable Specialist

    1 week ago

    Philippines 90 Seconds Full time ₱300,000 - ₱600,000 per year

    Full-time PhilippinesAt 90 Seconds, our mission is to connect Brands and local Creators everywhere to create and tell the world's stories in motion.90 Seconds is looking for an Accounts Receivable Specialist to join our Finance team. The Account Receivables Specialist is a crucial individual contributor responsible for managing the invoicing and collections...

  • Accounts Receivable/Accounts Payable Specialists

    3 weeks ago

    , , Philippines Integra Global Solutions Full time

    Accounts Receivable/Accounts Payable Specialists Position title: AP/AR Specialists Job location: Philippines A division of Integra Corp, USA and Integra Ltd, UK This role demands advanced analytical thinking and problem-solving skills to engage with a diverse set of stakeholders (employees and management) and partners in a manner that breaks down complex...

  • HVAC Technician

    2 hours ago

    San Marcelino, Central Luzon, Philippines Planate Management Group Full time ₱30,000 - ₱60,000 per year

    Planate Management Group Construction Development Corporation (PMGCDC) is the Philippine-based subsidiary of Planate Management Group LLC, strategically established to deliver world-class construction and facility management solutions tailored to the local market. Leveraging the global expertise and proven track record of its parent company, PMGCDC is...

  • Accounts Receivable Specialist

    3 weeks ago

    , , Philippines CallTek Full time

    Overview Accounts Receivable Portal Specialist role at CallTek Cebu, Central Visayas, Philippines. The position supports approximately 170 customer accounts, representing $500K-$1M in monthly revenue. The ideal candidate has hands-on experience with third-party invoicing platforms and a strong grasp of A/R processes to ensure accuracy, timeliness, and...

  • HVAC Technician

    2 days ago

    Subic Bay Freeport Zone, Central Luzon, Philippines Planate Management Group Full time $30,000 - $60,000 per year

    Planate Management Group (PMG) is a Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in Alexandria, Virginia, and Orlando, Florida USA with technical support centers in South East Asia and East Africa, that provide program management and facilities engineering services worldwide. Planate is a small business provider of planning, design,...

  • Accounts Receivable Specialist

    4 weeks ago

    , , Philippines Ideagen Full time

    Benefits at Ideagen Salary – discussed at next stage; feel free to reach out. About Us We are seeking a detail-oriented and proactive Accounts Receivable Specialist to join our finance team. This role manages invoicing and revenue collection across multiple entities, ensuring accuracy, timeliness and strong stakeholder relationships. Location Pampanga,...

  • Order to Cash Manager for an HVAC Company in the US

    2 days ago

    Philippines OnlyExperts Full time ₱1,200,000 - ₱2,400,000 per year

    Order to Cash ManagerRemote (Philippines) | Full-time | Senior-Level Schedule: 100% U.S. business hours (New York time)About the RoleWe're looking for an experienced Order to Cash (O2C) Manager to lead and scale our growing O2C team across multiple brands. This senior role is ideal for a finance operations leader who thrives in fast-paced, multi-entity...