Administration Officer – Finance

5 days ago

Quezon City, Philippines weSource Management Consultancy Firm Full time

We are urgently hiring for a Administration Officer – Finance & Operations Location: Eastwood, Libis, Quezon City Work Setup & Shift: Onsite | Day Shift Preferred Skills / expertise: Minimum of 2-3 years of experience in financial reconciliation, invoicing, or accounts payable/receivable roles, preferably in the oil and gas or logistics industry. Proficiency in using ERP systems (e.g., SAP, Oracle) for financial and inventory management Familiarity with data management tools and reporting software. Strong analytical skills with the ability to investigate discrepancies and variances in financial data and inventory. Excellent verbal and written communication skills to effectively engage with contractors, suppliers, and internal stakeholders. Role and Responsibilities: Bulk LPG Reconciliations & Invoicing · Complete end-of-day trip reconciliations for Bulk LPG deliveries · Raise purchase orders for bulk LPG purchases · Manage Origin deliveries, including raising purchase orders at landed cost, receipting orders, and invoicing customers. · Prepare data for RCTIs (Recipient Created Tax Invoices) for deliveries, investigating and resolving variances. · Proactively engage with contractors to obtain required documentation for reconciliation and dispute resolution. · Actively ensure compliance with Standard Operation Procedures and controls with internal and external stakeholders. Supplier and Contractor Payments · Process and receipt contractor payments for national bulk gas purchases. · Manage contractor payments for LPG cylinder contractors (no PO required), confirming deliveries by branch and updating rates. · Raise POs and process contractor payments for national LPG cylinder contractors. · Process payments to bulk gas suppliers. Inventory, Assets and stocktake administration · Stocktake data consolidation · Investigate stocktake variance transactions to identify root causes and provide guidance to stakeholders for resolution. · Reconciling and Loading monthly stocktake results into ERP · Uploading and registering new barcodes for TrackAbout cylinder tracking · Weekly driver compliance reporting from pronto and track about data Controls and processes · Development of company standard operating procedures · Develop and maintain internal controls · Ensuring adherence with company policy, controls and procedures · Review and continuous improvement of systems and processes. Adhoc · Any other tasks, responsibilities or adhoc support that is required. · Ad hoc projects

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