Dynamics Project Coordinator

2 days ago

Ayala Alabang, National Capital Region, Philippines beBeeOperations Full time ₱2,100,000 - ₱3,300,000

We are a talent and recruitment consultancy that specialises in and hiring for various sectors across APAC. We work with amazing global established and hyper-growth businesses looking for exceptional talent.

We are partnering with an institution dedicated to championing media agencies across Australia to find a highly skilled Operations Specialist.

About the Company

This national industry body exists to elevate Australia's independent media agencies. Built on the belief that independents bring agility, innovation, and a truly client-first approach, the organisation gives its members a powerful collective voice.

About the role

The company is seeking an experienced Operations Specialist to act as the right hand to a busy CEO. This mid–senior level role requires someone who can wear many hats — from managing day-to-day operations and project timelines to supporting events, partnerships, and communications.

Key Responsibilities
  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
Requirements
  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level
  • Strong organisational and project management skills
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom)
  • Excellent reporting and presentation-building skills
  • Familiarity with advertising, media, or tech industries is a bonus
  • Meticulous attention to detail and ability to anticipate needs
  • Strong communication skills, both written and verbal
  • Discretion in handling sensitive information
  • Ability to prioritise, stay resourceful, and perform under pressure
  • Relationship-driven, collaborative, and solutions-focused approach
What You'll Gain

This is an opportunity to play a pivotal role behind a CEO leading one of the most dynamic areas of the media industry. The Operations Specialist will gain exposure to high-profile projects, partners, and industry events while working at the centre of a fast-paced environment.

Work Setup: Fully Remote; Offered as either part-time or full-time

8am – 4pm PHT (earlier start is a bonus, but not a must)

If you're interested in this role, please submit your CV here or contact us directly.

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