Senior Project Coordinator

1 day ago

Makati City, National Capital Region, Philippines beBeeAdministrative Full time $70,000 - $100,000
Job Overview

We are seeking a detail-oriented professional to manage commercial office furniture projects from start to finish. This role involves working closely with designers, clients, and vendors to ensure accurate and timely project delivery.

Key Responsibilities:
  • Quotation & Procurement: Solicit, compare, and manage quotes from top U.S. office furniture brands and their dealers for systems, seating, case goods, and FF&E. Ensure all pricing aligns with budgets and is accurately documented.
  • Project Documentation & Admin: Maintain organized project files including contracts, POs, specs, invoices, approvals, and change orders. Create and manage project timelines, meeting minutes, and key communications to keep all stakeholders aligned.
  • Material Takeoffs & Procurement Support: Support designers with accurate takeoffs from drawings, particularly for furniture systems, flooring, and finishes. Verify specifications and quantities to minimize waste and procurement errors.
  • Vendor, Client & Internal Coordination: Act as a liaison for product availability, lead times, and deliveries—especially for time-sensitive office furniture items. Coordinate across clients, account managers, and internal teams to align expectations, resolve issues, and keep projects on track.
Qualifications:

• Bachelor's degree in Interior Design, Architecture, or any related field.

• At least 5+ years of experience in a project support, administrative, or coordination role, preferably within a commercial interior design firm or office furniture dealership.

• Strong familiarity with notable US commercial office furniture manufacturers and their product lines is highly desired.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), with advanced Excel skills for data management, and familiarity with project management software (e.g., Asana, Trello, Monday.com).

• Strong mathematical skills, particularly for accurate measurements, quantities, and basic budgeting.

• Exceptional organizational skills and meticulous attention to detail, especially in document management.

• Excellent verbal and written communication skills, with the ability to interact professionally and effectively with diverse stakeholders.

• Proactive and resourceful with a strong problem-solving aptitude and the ability to anticipate needs.

• Ability to manage multiple tasks concurrently, prioritize effectively, and meet deadlines in a dynamic, fast-paced environment.

• Familiarity with CAD software and being open to learning new technologies is a plus.

What Makes This Role Exciting:

• 100% Remote Flexibility & Work/Life Balance.

• Direct Impact & Global Exposure in Commercial Design: Be at the core of bringing cutting-edge commercial office designs to life, gaining invaluable exposure to global standards and leading manufacturers as your meticulous work directly shapes real-world spaces.

• Collaborative Growth Environment: Join a highly supportive and dynamic remote team where your contributions are deeply valued, fostering continuous learning and significant professional development within the interior design industry.

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