Financial Operations Coordinator

7 days ago

Rizal, Philippines beBeeBookkeeper Full time £35,000 - £50,000

Job Title: Financial Operations Coordinator

About the role:

We are seeking a skilled and detail-oriented Financial Operations Coordinator to join our team. As part of our ongoing growth, you will be responsible for managing financial operations across multiple businesses.

This role involves performing weekly or monthly reconciliations for all accounts, ensuring accuracy, timeliness, and compliance while working closely with our teams.

Main Responsibilities:

  • Bank & Account Reconciliations:
    • Reconcile all bank accounts, credit cards, Stripe, and GoCardless accounts on a regular basis.
    • Provide clients with reconciliation reports detailing uncleared receipts, payments, and any unidentified transactions or errors.
    • Suggest actions for any old reconciling items and address discrepancies promptly.
  • Invoice Management & Billing:
    • E nsure that invoices for all businesses are issued in a timely manner, hitting billing deadlines consistently.
    • Review all invoices to ensure they are correctly attached to the appropriate projects and that no discrepancies exist.
    • Confirm that all accounts payable invoices have been properly approved before processing.
  • Daily Transaction Recording:
    • Accurately record all daily financial transactions, including sales, invoices, receipts, and payments, into the accounting system.
  • Financial Reporting:
    • Prepare and deliver key financial statements, including income and payment statements, and profit and loss accounts, ensuring accuracy in all reporting.
    • Run the Aged Debtors report after all banks have been fully reconciled to ensure visibility on outstanding client payments.
  • Accounts Payable & Receivable Management:
    • Ensure that all accounts payable (AP) invoices are processed and approved in a timely manner, keeping track of vendor payments.
    • Maintain accounts receivable records, ensuring client payments are recorded accurately and on time.
  • Tax Compliance & Reporting:
    • Fill out relevant tax forms and liaise with accountants to ensure compliance with UK tax regulations.
    • Update the accountant with any potential bad debt provisions as soon as they are identified.
  • Month-End Close:
    • Complete month-end closing procedures by reconciling all accounts and ensuring that financial records are up to date.
  • Client Communication:
    • Maintain timely and professional communications with clients on financial matters, including clarifications on reconciliations, invoices, or other financial queries.
  • Software & Systems Management:
    • Use accounting systems such as Xero, Dext, and ApprovalMax for processing transactions, managing invoices, and ensuring financial data is up to date.
  • Confidentiality & Data Security:
    • Handle all commercially sensitive and valuable financial information with the highest level of confidentiality and security.

Qualifications & Requirements:

  • Proven experience as a bookkeeper, preferably with experience managing finances for multiple businesses or clients.
  • Familiarity with UK accounting practices and tax regulations is highly preferred.
  • Strong proficiency in Xero and Dext accounting software.
  • Excellent attention to detail, organizational skills, and the ability to manage multiple tasks and deadlines.
  • Strong communication skills, with the ability to work effectively with clients and internal teams remotely.
  • Ability to work UK business hours (9:00 AM – 5:00 PM GMT).
  • Ability to work independently while managing time efficiently.

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