Financial Operations Specialist

Accounts Payable Associate

We are seeking a highly skilled and detail-oriented Accounts Payable Associate to join our Accounting Team. This individual will play a critical role in managing vendor payments, resolving discrepancies, and ensuring accurate financial records.

This is a full-time remote position, working Monday through Friday, 8:00 a.m. to 5:00 p.m. U.S. Eastern Time. The ideal candidate will have a strong attention to detail, excellent problem-solving skills, and a passion for growth in the field of accounting.

The successful candidate will be responsible for accurately verifying and approving invoices before payment, collaborating with internal teams and vendors to resolve discrepancies, and preparing and processing payments on time.

• Invoice Review & Payment Processing: Accurately verify and approve invoices before payment, ensuring correct pricing and adherence to company policies.
• Discrepancy Resolution: Collaborate with internal teams and vendors to resolve discrepancies between invoices, purchase orders (POs), and item receipts.
• Vendor Payment Management: Prepare and process payments on time, ensuring vendors receive accurate amounts while maximizing early payment discounts.
• Credit & Account Reconciliation: Track and apply vendor credits for open balances, returns, rebalances, and warranties, ensuring all accounts remain up-to-date.
• Vendor Relationship Management: Establish and maintain strong relationships with suppliers to facilitate smooth and efficient financial transactions.
• Statement & Account Audits: Conduct monthly reviews of vendor statements to identify and resolve outstanding balances or discrepancies.
• Data Entry & System Management: Input and maintain accurate financial records using NetSuite, ensuring data integrity and compliance with accounting standards.
• Internal & External Communication: Respond to vendor and co-worker inquiries in a timely and professional manner, providing clarity and solutions as needed.

• Education: High school diploma required (Accounting or Business-related degree preferred).
• Experience: 2 years of experience in Accounts Payable or a role involving similar financial operations.
• Technical Skills: Proficiency in data entry and financial systems (experience with NetSuite is a plus).
• Attention to Detail: Strong ability to identify discrepancies, verify information, and ensure financial accuracy.
• Communication Skills: Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams.
• Problem-Solving Ability: Proactive mindset with a strong ability to troubleshoot and resolve payment-related issues efficiently.
• Time Management & Organization: Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment.
• Team Player: Positive attitude with a collaborative approach to working with cross-functional teams.

• We offer a comprehensive benefits package, including medical, dental, vision, and life insurance options.
• Paid time off and holidays are available to support work-life balance.
• A mental health support program and wellbeing initiative are in place to promote employee wellness.
• Company-provided equipment and a one-time $250 USD work from home stipend are provided to support remote work.
• A $750 USD annual professional development budget is allocated to support career growth.
• A company rewards and recognition program is in place to acknowledge employee achievements.

• We value diversity, equity, and inclusion, and strive to create a workplace where everyone feels welcome and valued.
• We believe in continuous learning and professional development, and provide opportunities for growth and advancement.
• We prioritize work-life balance and encourage employees to take breaks and recharge.
• We recognize the importance of giving back and engage in community outreach and volunteer initiatives.