Program Coordinator

4 days ago


Manila, National Capital Region, Philippines International Trainee Network, LLC-Representative Office Full time
Job Overview

We are seeking a highly organized and detail-oriented Program Coordinator to join our team at International Trainee Network, LLC-Representative Office. As a key member of our organization, you will be responsible for coordinating cultural exchange programs, managing applicant documents, and providing exceptional customer service.

About the Role

As a Program Coordinator, you will be working closely with applicants, host companies, and embassy officials to facilitate international exchange programs. Your primary responsibilities will include conducting screening calls, collecting and reviewing applicant documents, entering data into our database, and drafting training plans based on program mission.

Key Responsibilities

* Conduct multiple screening calls with potential J-1 program participants on a daily basis, requiring flexible scheduling

* Collect, review, label, and save applicant documents

* Enter and update candidate data in our database

* Place applicants on our Odyssey database

* Draft training plans based on program mission

* Provide feedback to applicants on their documents

* Respond to assigned program-related inquiries

* Perform daily reporting and data updating procedures

* Update the status of applicants on our database

* Send documents and notifications to applicants and their companies through our database

* Pay fees for each application on the Government platform

* Enter and update Host company and supervisor information on our database

* Conduct preparatory calls for Embassy interviews with applicants

* Assist other departments with miscellaneous tasks as time permits

Requirements

* Bachelor's degree in business administration, communications, English, or related field

* Previous experience in administrative roles managing large volumes of documents and cases simultaneously

* Excellent English communication and customer service skills, both over email and phone/video interview

* Ability to work independently and manage multiple projects simultaneously

* Knowledge of J-1 visa programs and international exchange regulations is a plus

Benefits

Our team offers a dynamic and innovative work environment, remote work opportunities, competitive salary, comprehensive health insurance, opportunities for professional development and career growth, and office equipment provided.
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