Document Management Specialist

1 week ago

Maragondon, Philippines beBeeDocumentController Full time ₱500,000 - ₱1,234,567
Job Summary

The role of a Document Controller is pivotal in overseeing and maintaining all project-related documentation for the solar construction project.

Key Responsibilities
  • Develop and maintain a systematic filing system (electronic and hard copy) for project documents to ensure accurate record-keeping.
  • Manage incoming and outgoing correspondence, drawings, submittals, RFIs, and reports to facilitate efficient communication.
  • Implement proper version control of all documents and prevent the use of obsolete files to maintain data integrity.
  • Distribute relevant documents to stakeholders according to established project protocols.
  • Monitor the status of submitted documents and follow up on pending approvals to meet deadlines.
  • Collaborate with contractors, consultants, and suppliers regarding documentation requirements to ensure compliance.
  • Evaluate documentation processes to ensure alignment with company and client requirements.
  • Support project audits by providing timely and accurate document records to facilitate decision-making.
  • Maintain confidentiality and security of sensitive information to protect stakeholder interests.
  • Assist project management in preparing reports, logs, and documentation trackers to enhance project visibility.
  • Provide administrative support to the project team as needed to ensure smooth operations.
  • Support handover documentation at project completion to ensure seamless transition.
Requirements
  • Bachelor's degree in Business Administration, Engineering, or a related field is preferred.
  • A minimum of 2–5 years of experience as a Document Controller in construction, preferably in solar, renewable energy, or large-scale infrastructure projects.
  • Strong knowledge of document control processes, quality management systems, and ISO standards.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and document management software.
  • Excellent organizational skills with high attention to detail.
  • Strong communication skills and ability to coordinate across multiple teams.
Essential Competencies
  • Accuracy and attention to detail.
  • Strong organizational and time management skills.
  • Ability to work under pressure and meet deadlines.
  • Team player with strong interpersonal skills.
  • Proactive and solution-oriented mindset.

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