Project Coordinator

1 day ago

Pasay, National Capital Region, Philippines beBeeScheduler Full time $90,000 - $130,000

About the Job:

We are seeking a highly organized and detail-oriented Project Coordinator to join our team. This is a 100% remote role that requires the ability to work independently and manage multiple projects simultaneously.

Key Responsibilities:

  • Schedule Management: Manage project timelines, ensure resource allocations align with project requirements and client expectations.
  • Produce summaries of sites, assignments, and deadlines.
  • Assist with maintaining upcoming scan lists.
  • Compile missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding different task types and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements (e.g., as-builts).
    • Maintain relevant tracking sheets used for capacity management and other purposes.
      • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
      • Provide input to improve operational processes based on problems encountered.

Qualifications:

  • Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration, or related fields.
  • Experience: 2+ years of experience in scheduling or project planning, preferably in a high-volume project environment managing 500+ projects simultaneously.
  • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace; knowledge of Coda and Asana is a plus.
  • Soft Skills: Strong written and verbal communication skills in English; other language skills considered an asset; strong communication and interpersonal skills to interact effectively with internal teams and external clients.

Benefits:

  • A supportive work-from-home environment promoting flexibility and work-life balance.
  • Opportunities for career growth and professional development.
  • A diverse, inclusive, and equitable culture where your voice matters.

We are committed to fostering a workplace where everyone feels valued, respected, and empowered to contribute their best work.

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