Administrative Professional

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeExecutive Full time $1,100 - $1,500
Job Role Overview

We are seeking a highly skilled Executive Assistant to support our organization in managing daily operations, administrative responsibilities, and marketing initiatives.

The ideal candidate will have excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a plus.

Key Responsibilities:
  • Manage and triage incoming inquiries from potential clients, providing timely and accurate responses.
  • Maintain and update databases, including press lists, vendor lists, and other relevant information.
  • Oversee computer and equipment maintenance, management, and procurement to ensure seamless day-to-day operations.
  • Manage office supplies, coordinate maintenance, and arrange travel and accommodations as needed.
  • Triage and respond to inbound inquiries from potential clients, providing timely and accurate responses.
  • Maintain the CRM and ensure accurate daily updates, tracking interactions and client relationships.
  • Assist in organizing and participating in business development activities, including event planning and outreach efforts.
  • Send welcome packages to new clients, ensuring a warm and personalized onboarding experience.
  • Support in updating website and social content created by the team, ensuring consistency and accuracy across all platforms.
  • Manage and assist online entries for awards, recognizing and celebrating team achievements.
  • Research contacts for journalists, events, and other outlets in the best interests of our organization.
  • Support founders in press or event initiatives as required, providing expert assistance and guidance.
  • Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.
  • Draft contracts for employees and freelancers, ensuring clarity and transparency in all agreements.
  • Manage sick leave protocols and communications, ensuring seamless support for employees during periods of absence.
  • Support recruitment processes, including triaging candidate applications, scheduling interviews, and coordinating onboarding activities.
Required Skills and Qualifications
  • 4+ years of experience in executive assistance, communications, or marketing.
  • Ability to work on Eastern Standard Time (EST) and adapt to changing priorities.
  • Proven ability to communicate effectively, build relationships, and collaborate with cross-functional teams.
  • Strong organizational and time-management skills, with a focus on prioritization and deadline management.
  • Highly motivated, resourceful, and a go-getter mentality, with a passion for continuous learning and growth.
  • Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word, with experience in CRM software and sales tools a plus.
  • Comfortable working flexible hours when needed, with a willingness to adapt to changing circumstances.
Bonus Information
  • A detail-oriented, highly organized professional who thrives in a fast-paced environment will excel in this role.
  • We encourage applications from proactive problem-solvers with excellent communication and decision-making skills, who can bring a fresh perspective and energy to our team.

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