Document Management Specialist

1 week ago

Pagadian, Zamboanga Peninsula, Philippines beBeeAdministration Full time ₱3,500,000 - ₱5,500,000
Lease Contracts Coordinator

Job Overview:

Doxa-Talent is seeking a highly organized and detail-oriented Lease Contracts Coordinator to support the end-to-end lease documentation process. This role involves preparing, reviewing, and managing lease-related documents in accordance with company policies and client requirements.

The ideal candidate will have strong analytical skills, excellent communication abilities, and the ability to work cross-functionally with internal teams. They will also be proficient in Microsoft 365 and have experience with document management, processing, and creation.

Key Responsibilities:

  • Prepare and manage lease documents including Equipment Lease Schedules (ELS), Purchase Orders (POs), Acceptance Certificates (ACs), and Amendments
  • Ensure accuracy of lease terms, financial obligations, and equipment details before finalizing documents
  • Maintain compliance with internal SLAs and documentation standards
  • Collaborate with internal teams to gather required data and resolve discrepancies

Requirements:

  • Associate or bachelor's degree preferred but not required
  • 1–2 years of experience in contract administration, leasing, or a strong document administrative role
  • Experience with document management, processing, and creation is preferred
  • Ability to manage high email traffic and intra office communications
  • Bilingual (English/Spanish) is a plus
  • Strong proficiency in Microsoft 365 (Word, Excel, Outlook)
  • Experience with CRM systems and document management platforms is a plus

Work Environment:

This is a remote full-time position with regular working hours from 9:00 AM – 6:00 PM Pacific Daylight Time.

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