Financial Operations Specialist

1 day ago

Pasay, National Capital Region, Philippines beBeeAccounting Full time ₱600,000 - ₱800,000
Job Summary

We are seeking a skilled professional to fill the role of Financial Operations Specialist. This position involves managing all aspects of financial operations, including accounts payable, accounts receivable, and billing.

Main Responsibilities
  • Accounts Receivable
    • Prepare timely and accurate billing based on shipment documentation and logistics agreements.
    • Maintain aging reports and follow up on overdue invoices with a thoughtful approach.
    • Reconcile short payments and discrepancies before reaching out to clients, ensuring smooth client communication.
    • Balance customer accounts and support the month-end AR closing and reporting.
  • Accounts Payable
    • Process and code vendor invoices correctly (e.g., fuel, GL entries), ensuring approvals and accurate postings.
    • Reconcile vendor statements and resolve discrepancies efficiently.
    • Ensure timely vendor payments, maintain audit-ready documentation, and assist with month-end closing processes.
  • Billing
    • Manage billing across trucking and warehousing divisions.
    • Address and offer resolution for billing discrepancies or issues raised by clients or internal teams.
    • Ensure billing aligns with logistics-specific systems and operations.
  • Financial Administration & Process Improvement
    • Assist in AR/AP reconciliations during monthly close.
    • Generate reports (aging summaries, cash flow insights) to support leadership decisions.
    • Suggest improvements to workflows for better efficiency and accuracy across financial processes.
  • Collaboration & Communication
    • Work closely with operations, customer service, and external vendors to support invoicing and payment coordination.
    • Communicate effectively across U.S. and PH time zones.
    • Maintain clear documentation and support continuous improvement initiatives.
Requirements
  • 3+ years of combined Accounts Payable, Accounts Receivable, or Billing experience
  • Strong proficiency in Excel (pivot tables, formulas, VLOOKUPs) and experience with tools like Bill.com or ERP systems
  • Exceptional attention to detail and problem-solving capabilities
  • Excellent English communication skills, both written and verbal
  • Familiarity with logistics terminology is highly desirable
Benefits
  • Competitive compensation package
  • Flexible work options
  • Wellness and time-off benefits
  • Career growth opportunities

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