Multitasker and Project Coordinator

2 days ago

Pasay, National Capital Region, Philippines beBeeOperations Full time ₱3,500,000 - ₱4,700,000

We are looking for a highly skilled and organized individual to join our team as an Operations Specialist.

About the Role

The Operations Specialist will act as the right-hand person to a busy CEO, managing day-to-day operations, project timelines, and supporting events, partnerships, and communications. This is an excellent opportunity for someone who excels in multitasking, prioritizing tasks, and meeting deadlines while maintaining high-quality work.

Key Responsibilities:
  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs with accuracy.
  • Organise shared drives and filing systems.
  • Compile guest lists, RSVPs, and event reminders.
  • Support post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
Requirements
  • 3-5 years of experience as an Operations Specialist or Executive Assistant at mid–senior level
  • Strong organisational and project management skills
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom)
  • Excellent reporting and presentation-building skills
  • Familiarity with advertising, media, or tech industries is a bonus
  • Meticulous attention to detail and ability to anticipate needs
  • Strong communication skills, both written and verbal
  • Discretion in handling sensitive information
  • Ability to prioritise, stay resourceful, and perform under pressure
  • Relationship-driven, collaborative, and solutions-focused approach

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