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Administrative and Financial Services Associate

1 week ago

Taguig, National Capital Region, Philippines Asticom Technology Inc. Full time

This key position requires the execution of the Procure-to-Pay (P2P) process and management of administrative functions to ensure smooth daily operations. As a TAS Specialist & Administrative Assistant, you will play a crucial role in managing vendor relationships, ensuring compliance with company policies, and collaborating with the procurement team.

  • Foster strong relationships with vendors to ensure compliance with company policies.
  • Work closely with the procurement team to create and process Purchase Orders (POs).
  • Analyze and resolve vendor inquiries and invoice-related issues.
Main Objectives:
  • Process Transaction Authorization Slips (TAS) accurately and comprehensively.
  • Engage with proponents to obtain Goods Receipts (GR) before processing TAS transactions.
  • Document and maintain detailed records of all TAS transactions.
  • Regularly update the budget tracker to ensure accurate expense data.
  • Reimburse proponents according to established procedures.
  • Collaborate with the FBA team for SAP approval.
  • Remind stakeholders about accrual submission deadlines.
  • Submit consolidated accrual data to the finance team.
  • Maintain and update the MTS tracker.
  • Notify relevant teams about payment advisories.
Internal/External Stakeholder Collaboration:
  • Act as the main point of contact for proponents, addressing their queries and offering support.
  • Establish proactive communication channels with internal teams and external vendors to ensure timely completion of tasks and resolution of issues.
Process Refining:
  • Discover opportunities to optimize TAS processes and administrative workflows.
  • Promote and implement best practices in P2P and administrative procedures.