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Executive Virtual Operations Coordinator

1 month ago

Lipa City, Calabarzon, Philippines Cyberbacker Careers Full time
Job Title:

Executive Virtual Operations Coordinator

About the Job:

We are seeking a highly organized and proactive Executive Virtual Operations Coordinator to join our team at Cyberbacker Careers.

Key Responsibilities:
  • Transcription: Listen to live or recorded calls and take notes of key points discussed, ensuring accurate documentation of all conversations.
  • Call Preparation: Prepare daily call lists, meeting agendas, and materials as needed, guaranteeing participants have access to relevant information prior to meetings.
  • Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that accommodate all parties and managing any necessary adjustments or cancellations.
  • Manage Reports: Prepare reports on key metrics and performance indicators within specified deadlines, providing valuable insights to drive business decisions.
  • Virtual File Management: Update and maintain virtual files to ensure information is organized and easily accessible, minimizing administrative tasks.
  • Administrative Tasks: Oversee administrative tasks, including but not limited to managing email correspondence and calendar appointments, ensuring all administrative activities are executed efficiently.
Requirements:
  • Able to work independently and solve problems proactively.
  • Team player mindset, with a positive attitude and strong work ethic.
  • Strong organizational and time management skills.
  • Knowledge of digital tools and software such as Google Workspace and Zoom.
  • Good command of the English language.
  • Must be 18 years of age or above.
  • A headset with a noise-canceling feature and a high-definition webcam.
Device Specifications:
  • CPU/Processor: Dual-core processor 1Ghz or above, Intel Core i5/i7 or AMD equivalent highly required.
  • Operating System: Windows or Mac acceptable.
  • RAM: At least 8GB of RAM with 60 GB of free hard disk space available.
Network Requirements:
  • Internet Connection: 10 Mbps DSL/Fibr internet connection (USB sticks, signal-based & wireless connections not allowed).
Compensation:

$40,000 - $50,000 per annum, depending on experience and qualifications.