Executive Virtual Operations Coordinator
4 days ago
Executive Virtual Operations Coordinator
About the Job:We are seeking a highly organized and proactive Executive Virtual Operations Coordinator to join our team at Cyberbacker Careers.
Key Responsibilities:- Transcription: Listen to live or recorded calls and take notes of key points discussed, ensuring accurate documentation of all conversations.
- Call Preparation: Prepare daily call lists, meeting agendas, and materials as needed, guaranteeing participants have access to relevant information prior to meetings.
- Schedule Coordination: Efficiently schedule meetings with clients and team members, coordinating times that accommodate all parties and managing any necessary adjustments or cancellations.
- Manage Reports: Prepare reports on key metrics and performance indicators within specified deadlines, providing valuable insights to drive business decisions.
- Virtual File Management: Update and maintain virtual files to ensure information is organized and easily accessible, minimizing administrative tasks.
- Administrative Tasks: Oversee administrative tasks, including but not limited to managing email correspondence and calendar appointments, ensuring all administrative activities are executed efficiently.
- Able to work independently and solve problems proactively.
- Team player mindset, with a positive attitude and strong work ethic.
- Strong organizational and time management skills.
- Knowledge of digital tools and software such as Google Workspace and Zoom.
- Good command of the English language.
- Must be 18 years of age or above.
- A headset with a noise-canceling feature and a high-definition webcam.
- CPU/Processor: Dual-core processor 1Ghz or above, Intel Core i5/i7 or AMD equivalent highly required.
- Operating System: Windows or Mac acceptable.
- RAM: At least 8GB of RAM with 60 GB of free hard disk space available.
- Internet Connection: 10 Mbps DSL/Fibr internet connection (USB sticks, signal-based & wireless connections not allowed).
$40,000 - $50,000 per annum, depending on experience and qualifications.
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