Office Support Specialist

3 days ago


Pasig, National Capital Region, Philippines Aurecon Full time

We are seeking a highly skilled and experienced administrative professional to join our team at Aurecon.

About the Job

This is an exciting opportunity to work in a dynamic environment, providing administrative support to our teams and contributing to the success of our business.

  • Key responsibilities include:
  • Staff onboarding and departures: Assist with pre-start onboarding requirements, ensure all new starters experience the same onboarding process efficiently, update organizational charts, and assist line managers with team departures.
  • Teams and SharePoint: Map out content that needs to be posted as per calendar/team events/announcements, drive content for team engagement via MS Teams and SharePoint.
  • Internal Events: Liaise with Team/Line Manager on Event Scope - assist in sending invitations and monitoring attendee numbers/dietary requirements, research quotes for catering/other resources if needed, book meeting/training rooms as required.
  • Travel: Assist with Travel for PL/Staff, seeking approvals required, through to issuing final itinerary ensuring travel needs are being met and in line with Aurecon policy.
  • Data Processing: Assist in creating suppliers in Workday for processing - Create Supplier Request, assist PL/Staff with credit card expenses as a delegate on Workday.
  • Administration/SME Tasks: Edit/format/proofread reports, assist in PowerPoint presentations, Aconex - set up and maintenance of new accounts, coordinating with training requirements.

The ideal candidate will have a strong background in administration, excellent organizational skills, and proficiency in Microsoft Office applications.



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