Operations Specialist
6 days ago
We are seeking an organized and financially savvy Operations Specialist to streamline our backend operations.
The ideal candidate will take full ownership of financial operations, document administration, and contract management. This is a crucial role that requires strong analytical and organizational skills.
Key responsibilities include:
- Administrative Support
- Manage documents, trackers, and operational workflows
- Oversee and audit time tracking for all contractors and external staff
- Prepare and send client contracts using established templates
- Track key deadlines and ensure critical actions are followed up on
- Financial Operations
- Own and manage the invoicing process
- Assist in processing salary and contractor payments while keeping records organized and up to date
- Support with finance-related admin: receipts, documentation, reconciliations, etc
- Research & Coordination
- Research relevant awards, events, partnerships, and apply as needed
- Support with ad hoc projects, market research, and executive reporting
Requirements:
- Education: Bachelor's degree or higher in Finance, Accounting, Business, or a related field
- Experience: Proven experience in administrative, financial operations, or operational support roles
- Organizational Skills: Strong analytical and organizational skills
- Invoicing Expertise: Experience handling complex invoicing operations
- Independent & Resourceful: Takes initiative and figures things out without waiting for instructions
Nice to Have:
- Background in staffing, outsourcing, or recruitment operations
- Confident enough to hold stakeholders accountable when needed
- Experience working in fast-paced startup environments
- Familiarity with tools like Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks
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