
Accounts Payable Specialist
21 hours ago
We are seeking a detail-oriented and proactive Accounts Payable Specialist to support our finance operations.
This is a remote role perfect for a self-starter with strong QuickBooks and Excel skills, and a solid understanding of month-end close processes and basic tax compliance.
Key Responsibilities:
- Process invoices during the first week of each month
- Handle invoices weekly for the remainder of the month
- Ensure invoices are coded accurately, approved, and entered in a timely manner
- Accounts Payable:
- Record and manage bills in QuickBooks Online
- Manage payment scheduling and maintain accurate vendor records
- Assist with expense management platform (e.g., tracking transactions, managing approvals)
- Month-End Closing:
- Perform accrual processing and ensure all AP transactions are properly recorded
- Pool data from QuickBooks and Excel for reporting as needed
- Vendor and Tax Compliance:
- Maintain a vendor database and ensure collection and organization of W-9 forms
- Support monthly and quarterly tax compliance by ensuring vendor and expense documentation is accurate and complete
- Respond to vendor inquiries and ensure compliance with state-specific requirements
- Reporting and Analysis:
- Use Excel to generate reports, summaries, and reconciliations as requested
- Assist in data validation and cleanup for financial and audit purposes
Qualifications:
- Experience with QuickBooks Online
- Proficiency in Microsoft Excel (pivot tables, lookups, formatting, etc.)
- Understanding of Accounts Payable, month-end closing, and accrual accounting
- Familiarity with U.S. tax compliance, including W-9 handling and state-by-state AP/tax requirements
- Detail-oriented, organized, and capable of working independently
- Excellent written and verbal communication skills
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