Administrative Support Specialist

2 days ago

Baguio City, Cordillera, Philippines beBeeAdministrative Full time ₱3,800,000 - ₱5,200,000
Key Role:

Administrative Support Professional

This role combines administrative and medical support tasks, requiring a blend of executive-level expertise with medical office functions.

Primary Responsibilities:

Executive Support:

  • Provide administrative assistance to senior leadership.
  • Prepare reports, documents, and correspondence.
  • Manage schedules, email communications, and task tracking.
  • Extract, input, and maintain data for executive review.
  • Coordinate with leaders to ensure seamless priority execution.

Medical Administrative Support:

  • Verify patient insurance coverage and obtain pre-authorizations.
  • Update and maintain patient files with insurance and clinical information.
  • Track insurance claim status and collaborate with providers to resolve issues.
  • Respond to patient inquiries and FAQs.
  • Send appointment reminders and assist with scheduling tasks.
  • Prepare basic reports, ensuring accuracy of records.
  • Maintain electronic medical records.

Collaboration and Workflow:

  • Work closely with the Vice President of Operations and leadership team.
  • Ensure data accuracy and reporting reliability to minimize errors.
  • Support executives in both administrative and strategic tasks.
  • Communicate effectively with internal teams and external partners.
Required Skills and Qualifications:
  • Proven experience as an Executive Assistant or Medical Administrative Assistant.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Proficiency with key platforms, including EMR/Billing systems, payroll software, CRM tools, and data/reporting applications.
  • Ability to manage multiple priorities, work independently, and meet deadlines.
  • Experience in healthcare administration preferred.
Benefits:
  • Competitive salary commensurate with experience.
  • Opportunities for professional growth and development.
  • Dynamic and supportive team environment.
About Our Organization:

Our organization delivers exceptional patient care, prioritizes employee satisfaction, and fosters a culture of integrity and professionalism. We are committed to providing high-quality services and promoting a positive, healing-focused environment.

We emphasize six core values:

  • Responsibility: accountability in actions and outcomes.
  • Communication: clear, effective exchange of information.
  • Team Player: collaborative approach to achieving unified goals.
  • Professionalism: respect, adaptability, and strong problem-solving skills.
  • Positivity: constructive environment that promotes well-being.
  • Integrity: honesty and moral principles at the core of all interactions.

This is a fast-paced, patient-focused practice seeking an assistant who can balance administrative and medical support tasks to ensure smooth operations.

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