Senior Administrative Assistant

3 days ago


Pasig, National Capital Region, Philippines Outsource Accelerator Full time
Role Overview

We are seeking a highly experienced and organized Senior Administrative Assistant to join our team at Outsource Accelerator. As a Senior Administrative Assistant, you will be responsible for providing high-level administrative support to senior executives, including managing daily operations, overseeing scheduling, preparing reports, and maintaining communication with internal and external stakeholders.

This role requires a high level of discretion, efficiency, and the ability to handle multiple responsibilities in a fast-paced environment. You will be responsible for managing the executive's calendar, including scheduling meetings, appointments, and travel arrangements, as well as organizing and coordinating internal and external meetings, preparing materials, and booking meeting spaces. Additionally, you will answer, screen, and direct incoming calls and emails, ensuring prompt and appropriate responses.

You will also draft, proofread, and manage correspondence, reports, presentations, and other documents on behalf of the executive, act as a point of contact between the executive and internal/external stakeholders, maintaining professionalism and confidentiality, and liaise with other departments, vendors, and clients, ensuring clear and efficient communication. Furthermore, you will assist in managing and coordinating special projects, ensuring timelines are met and resources are allocated efficiently, and organize, prioritize, and manage multiple tasks, anticipating the needs of the executive and responding quickly to changes.

The ideal candidate will have a minimum of 3-5 years of experience as an Executive Assistant or in a similar role, ideally supporting C-level executives, and will possess expertise in GSuite and other office management tools, as well as strong verbal and written communication skills, with an eye for detail in document preparation.

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