Dynamic Operations Professional

22 hours ago

Cebu City, Central Visayas, Philippines beBeeOpportunity Full time ₱320,000 - ₱480,000
Operations Specialist

This is a pivotal role behind the scenes of a dynamic area in the media industry. As an Operations Specialist, you will gain exposure to high-profile projects and partners while working at the centre of a fast-paced environment.

About the Job

The successful candidate will be responsible for managing day-to-day operations and project timelines. They will also support events, partnerships, and communications, ensuring everything runs smoothly and the leader can focus on driving growth.

Key Responsibilities
  • Manage inboxes with smart triage and clear communication.
  • Own calendar scheduling and coordinate internal and external meetings.
  • Book travel and accommodation with foresight and efficiency.
  • Take accurate meeting minutes and ensure follow-through on action points.
  • Maintain CRMs (e.g., Monday.com, HubSpot, Salesforce) with accuracy.
  • Organise and maintain shared drives and filing systems.
  • Compile and manage guest lists, RSVPs, and event reminders.
  • Support with post-event surveys, reporting, and webinar content organisation.
  • Handle member and partner onboarding, communications, and database updates.
  • Manage general queries with professionalism and track RSVPs for activations.
  • Compile year-end partner performance reports and presentation materials.
  • Build and manage project trackers, timelines, and checklists.
  • Coordinate with stakeholders to gather inputs and updates across projects.
Requirements
  • 3-5 years of proven experience as an Operations Specialist, Chief of Staff, or Executive Assistant at mid–senior level
  • Strong organisational and project management skills
  • Proficiency with productivity tools (Google Workspace, MS Office, Slack, Zoom)
  • Excellent reporting and presentation-building skills
  • Familiarity with advertising, media, or tech industries is a bonus
  • Meticulous attention to detail and ability to anticipate needs
  • Strong communication skills, both written and verbal
  • Discretion in handling sensitive information
  • Ability to prioritise, stay resourceful, and perform under pressure
  • Relationship-driven, collaborative, and solutions-focused approach
Why Choose This Role?

This opportunity offers the chance to work in a dynamic environment, supporting a leader who drives growth and innovation. You will have the chance to build strong relationships, develop your skills, and contribute to the success of the team.

Work setup: fully remote; offered as either part-time or full-time.

8am – 4pm PHT (earlier start is a bonus, but not a must).

Apply by submitting your CV directly.

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