Remote Administrative Support Role

7 days ago

Biñan, Calabarzon, Philippines beBeeAdministrative Full time A$14,400 - A$18,000
Job Title: Administrative Assistant

As an administrative assistant, you will be responsible for providing support to a dynamic team in a remote working environment. The ideal candidate will be highly organised, reliable and proactive with excellent attention to detail.

  • Manage calendars, book appointments and coordinate meetings across multiple time zones.
  • Liaise with clients and legal professionals for entity set-up, trust deed execution and related documentation.
  • Handle ASIC-related secretarial work including Form 484, Form 362, company renewals and changes to corporate records.
  • Monitor and respond to emails on behalf of team members, ensuring timely and professional communication.
  • Maintain and update internal databases and document registers.
  • Prepare, review and format documents and correspondence with high accuracy.
  • Provide admin support to team members across different departments.
  • Assist with basic e-marketing and social media scheduling or content coordination.
  • Ensure confidentiality, compliance and accurate record keeping at all times.
Key Responsibilities:
  1. Calendar management and appointment booking.
  2. Client and legal professional liaison.
  3. ASIC-related secretarial work.
  4. Email management and response.
  5. Database maintenance and updates.
  6. Document preparation, review and formatting.
  7. Admin support to team members.
  8. e-Marketing and social media assistance.
  9. Confidentiality, compliance and record keeping.
Required Skills and Qualifications:
  • Strong organisational skills.
  • High level of maturity and discretion.
  • Excellent verbal and written English communication skills.
  • Proven ability to manage calendars independently.
  • Self-motivated with ability to work remotely.
  • Proficiency in Microsoft Office Suite, Google Workspace etc.
Benefits:
  • Flexible remote working environment.
  • Opportunity to work with a supportive and dynamic team.
  • Exposure to Australian corporate, tax and accounting frameworks.
  • Long-term potential for growth and development.

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