Corporate Office Coordinator
7 days ago
We are a leading ride-hailing app company operating in the Philippines, with a vision to end poverty through revolutionary transportation solutions. Our mission is to provide customers with convenient, reliable, and safe rides, positively impacting millions of lives.
Job SummaryWe are seeking an experienced Personal Assistant to Executives to join our team. As a key member of our executive's support team, you will be responsible for:
- Scheduling and Coordination: Managing the executive's schedule, including scheduling appointments, meetings, and travel arrangements, ensuring seamless coordination.
- Email and Call Management: Prioritizing and managing incoming emails and phone calls, responding to routine inquiries and directing complex matters to the executive.
- Meeting Support: Preparing meeting agendas, gathering necessary materials, and taking detailed notes during meetings, ensuring informed decision-making.
- Document Creation: Drafting and proofreading correspondence, presentations, and other documents, maintaining the highest level of professionalism and accuracy.
- Travel Arrangements: Managing travel logistics, including booking flights, hotels, and ground transportation, ensuring smooth and hassle-free trips.
- Filing and Records Management: Organizing and maintaining filing systems, receipts for the executive and team, ensuring efficient access to critical information.
- Anticipatory Assistance: Anticipating the executive's needs and proactively providing solutions, demonstrating exceptional problem-solving skills.
- Household and Errand Services: Attending to whatever the company owners' household needs, running errands, and managing household tasks, showcasing flexibility and adaptability.
- Additional Duties: Performing other administrative tasks and personal assistance as needed, embracing a proactive and supportive mindset.
We are looking for an exceptional Corporate Office Coordinator who possesses:
- Relevant Experience: Relevant experience as an Executive Assistant or related role, with a proven track record of success.
- Organizational Excellence: Strong organizational skills, with the ability to prioritize and manage multiple tasks simultaneously, ensuring seamless execution.
- Communication Mastery: Excellent communication and interpersonal skills, with the ability to build rapport with people at all levels, fostering effective collaboration.
- Attention to Accuracy: Strong attention to detail and a proactive approach, ensuring accuracy and precision in all tasks.
- Technical Competence: Proficient in Google Suite and other scheduling tools, staying up-to-date with industry best practices.
- Confidentiality and Integrity: Ability to maintain confidentiality and discretion, handling sensitive information with utmost care.
- Work Habits: Detail-oriented and possess a strong work ethic, consistently delivering high-quality results.
- Collaboration: Ability to work independently and as part of a team, collaborating seamlessly with colleagues and stakeholders.
We offer:
- Growth Opportunities: Opportunities for growth and career development, empowering you to reach your full potential.
- Competitive Compensation: Competitive salary and benefits, recognizing your value and contributions.
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