Project Financial Services Coordinator

5 days ago

Makati City, National Capital Region, Philippines Ogilvy Full time
About the Company

Ogilvy is a global marketing communications leader that has been creating impact for brands through iconic, culture-changing, value-driving ideas since 1948.

We build on our rich legacy through Borderless Creativity – innovating at the intersections of our advertising, public relations, relationship design, consulting, and health capabilities with experts collaborating seamlessly across over 120 offices in nearly 90 countries.

Job Description

The Billing Analyst will be responsible for managing the billing process, ensuring accurate and timely financial transactions, and maintaining strong relationships with clients and suppliers.

Responsibilities
  • Accounts Payable & Receivable Management:
    • Manage the billing cycle for both accounts payable (AP) and accounts receivable (AR) functions.
    • Monitor and track all job-related expenses, ensuring that charges are allocated according to the project budget.
    • Process and review invoices from suppliers, ensuring compliance with agreed terms and the project budget.
    • Manage customer invoices, ensuring timely issuance and accurate reflection of agreed terms.
    • Reconcile AP and AR accounts regularly, resolving discrepancies in a timely manner.
    • Ensure that payments are made and received within established timelines.
  • Budget and Expense Monitoring:
    • Monitor project budgets and track expenses against the approved budget to ensure cost efficiency and financial accuracy.
    • Provide regular reports and updates to project managers on budget performance, highlighting any variances or potential issues.
    • Work with project teams to ensure that budgets are adjusted or forecasts are revised when necessary.
  • Client and Supplier Relationship Management:
    • Serve as the primary point of contact for clients and suppliers on any payment and billing-related matters.
    • Communicate professionally with clients to resolve billing issues, answer queries, and ensure a smooth billing process.
    • Build and maintain strong relationships with suppliers to ensure timely payment processing and address any billing concerns.
    • Coordinate with internal stakeholders to ensure accurate and timely information flow between departments.
  • Data Entry & Record Keeping:
    • Ensure accurate entry and maintenance of billing records in the financial system.
    • Regularly audit financial transactions and records for accuracy, completeness, and compliance with company policies.
  • Reporting & Analysis:
    • Prepare and deliver periodic financial reports on accounts payable, receivable, and overall billing activity.
    • Assist with financial forecasting, identifying trends, and providing data-driven insights to improve billing processes.
  • Process Improvement:
    • Identify opportunities to improve billing procedures and systems for increased accuracy, efficiency, and timeliness.
    • Collaborate with cross-functional teams to streamline billing and expense management processes.

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