Senior Legal Operations Coordinator

3 days ago


Quezon City, National Capital Region, Philippines Advanced Energy Management Limited Full time
Job Summary:
The position of Contracts and Legal Operations Administrator at Advanced Energy Industries, Inc. is an exciting opportunity to join a dynamic team as a key member in ensuring the smooth operation of our contract lifecycle management system. With a focus on efficiency, attention to detail, and effective communication, this role will be responsible for managing contracts from submission to execution, providing operational support to the Legal department, and contributing to the improvement of our SaaS systems.

Main Responsibilities:
  • Oversee the review process for contracts, ensuring adherence to internal procedures.
  • Monitor the status of contracts reviews and facilitate their progression through the review process.
  • Obtain approval for contract signature according to internal protocols.
  • Provide users with essential contract information such as termination dates and terms.
  • Create reports on contract management and status as requested by users.
  • Enhance the functionality of our contracts lifecycle management system (SaaS).
  • Troubleshoot system and procedural issues within the contracts lifecycle management system.
  • Manage inquiries related to contracts and their status via shared inbox and direct other inquiries to relevant personnel.
  • Maintain the contracts template library and other infrastructure for our contracts system.
  • Review and revise less complex contracts like confidentiality agreements.
  • Act as a liaison between the Legal department and various other departments, communicating with both contract reviewers and requestors.
  • Offer operational support to the Legal department, including administration of software and SaaS programs like billing and invoicing systems, e-discovery, SharePoint sites, Smartsheet sites, and document retention systems.
  • Process invoices from external vendors for the Legal department.
  • Pursue improvements in Legal operations systems and processes.
  • Collaborate with and support contract reviewers as needed during the review process.
  • Perform other duties as assigned.


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