Administrative Support Specialist

6 days ago

Pasig, National Capital Region, Philippines CHEF'S HUT BAKERY CORPORATION(PANADERO BAKESHOP) Full time

The role of an Administrative Support Specialist at CHEF'S HUT BAKERY CORPORATION(PANADERO BAKESHOP) involves providing comprehensive administrative support to ensure the smooth operation of the organization. Key responsibilities include managing office tasks, coordinating activities, and serving as a central point of contact for internal and external communications.

Key Responsibilities
  • Administrative Support: Perform general office duties, including answering phone calls, managing emails, and maintaining files and records. Prepare, format, and distribute memos, correspondence, reports, and other necessary documents.
  • Scheduling and Coordination: Organize and schedule appointments, meetings, and events, ensuring all logistical arrangements are completed. Coordinate travel arrangements, including booking transportation and accommodations, for staff and executives.
  • Data Management: Maintain accurate and up-to-date databases, spreadsheets, and records. Input data into organizational systems, ensuring proper documentation and filing.
  • Communication: Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and directing them appropriately. Facilitate effective communication between departments to streamline workflow and collaboration.
  • Office Management: Manage office supplies inventory, ensuring sufficient stock levels and timely replenishment. Assist in maintaining office equipment and coordinating repairs or troubleshooting issues as required.
Requirements

To be successful in this role, candidates should possess a college diploma or equivalent, preferably in business management or a related field. 1–3 years of experience in an administrative role is preferred.

Candidates should demonstrate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. They should also exhibit exceptional organizational skills, with the ability to handle multiple priorities effectively. Strong written and verbal communication skills are essential, as well as keen attention to detail and excellent problem-solving abilities. The ideal candidate should be capable of working both independently and collaboratively within a team environment.

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