Inspector Scheduling Specialist

6 days ago

Caloocan City, National Capital Region, Philippines beBeeProject Full time $90,000 - $110,000
Project Scheduler

We are seeking an experienced Project Scheduler to manage our inspection projects and schedule inspections across multiple sites. As a key member of our team, you will be responsible for coordinating and optimizing project timelines to ensure timely execution and efficiency in operations.

Key Responsibilities:

  • Schedule Management: Manage the project pipeline for site inspections, ensuring timelines and resource allocations align with project requirements and client expectations.
  • Produce summaries of sites, assignments, and deadlines.
  • Assist with maintaining upcoming scan lists.
  • Compile missing data requirements for upcoming scans, working with ambiguous information.
  • Maintain time estimates and other relevant information for upcoming tasks, understanding the different types of tasks and how their time estimates may change over time.
  • Distribute tasks among sub-teams based on team availability and skillset distribution.
    • Cross-Team Collaboration: Communicate with internal teams to resolve gaps in data, delays, or scheduling conflicts, ensuring smooth operations and transparency in project workflows.
    • Inform relevant team members to retrieve missing data requirements (e.g., as-builts).
    • Maintain relevant tracking sheets used for capacity management and other purposes.
      • Problem Solving: Diagnose and troubleshoot scheduling or production issues, adjusting schedules and workflows to accommodate unforeseen changes such as weather or equipment delays.
      • Provide input to improve operational processes based on problems encountered.

Requirements:

  • Education: Bachelor's Degree in Business, Operations Management, Information Technology, Administration, or related fields.
  • Experience: 2+ years of experience in scheduling or project planning. Previous experience working in a high-volume project environment, managing 500+ projects simultaneously.
  • Technical Proficiency: Proficient in Microsoft applications (Excel, Word) and Google Workspace. Knowledge of Coda and Asana is a plus.
  • Soft Skills: Strong written and verbal communication skills in English. Other language skills are considered an asset. Strong communication and interpersonal skills, able to interact effectively with internal teams and external clients. Ability to work independently, make decisions under pressure, and manage multiple projects simultaneously. Excellent organizational skills with the ability to prioritize and meet tight deadlines.

Benefits:

  • Work-from-home environment: flexibility for employees should be the norm for companies.
  • Autonomy and upward mobility.
  • Diverse, equitable, and inclusive culture: a place where your voice matters.

About Us:

We are a leading mission-driven intelligent aerial imaging company that accelerates the global transition to renewable energy and sustainable infrastructure through advanced inspection solutions.

We are committed to building and delivering a diverse, inclusive, and equitable workforce that includes age, color, sex, disability, national origin, race, religion, or veteran status, that is representative of the world around us, where all individuals are treated with respect and dignity - and to act swiftly if this value is ever threatened. We also provide reasonable accommodation for qualified individuals with disabilities and for seriously held religious beliefs in accordance with applicable law.

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