Operational Specialist

7 days ago

Sorsogon, Bicol, Philippines beBeeOperational Full time $30,000 - $50,000

Key Support Role:

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We're looking for an exceptional individual to provide operational support and manage financial operations. As a key member of our team, you'll be responsible for streamlining our backend processes, managing invoicing, time tracking, and document administration.

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  • Key Responsibilities:
    • Manage documents, trackers, and operational workflows.
    • Oversee and audit Hubstaff time tracking for all contractors and external staff.
    • Prepare and send client contracts using established templates.
    • Track key deadlines and ensure critical actions are followed up on.
  • Financial Operations:
    • Own and manage the invoicing process — ensure all hours are invoiced correctly and on time.
    • Assist in processing salary and contractor payments while keeping records organized and up to date.
    • Support with finance-related admin: receipts, documentation, reconciliations, etc.
    • Proactively spot and resolve payment delays, discrepancies, or red flags.
  • Research & Coordination:
    • Research relevant awards, events, partnerships, and apply to them as needed.
    • Support with ad hoc projects, market research, and executive reporting.
    • Help manage calendars, reminders, and weekly execution checklists
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About You:

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  • You have a strong educational background in Finance, Accounting, Business, or a related field.
  • Experience in administrative, financial operations, or operational support roles is a must.
  • You possess excellent analytical and organizational skills.
  • Invoicing expertise is a requirement.
  • You are independent and resourceful, taking initiative without needing full instructions.
  • You thrive in fast-paced environments and stay focused under pressure.
  • Attention to detail is essential.
  • Strong communication skills, both written and verbal.
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Nice to Have:

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  • Background in staffing, outsourcing, or recruitment operations would be beneficial.
  • You are confident in holding founders and stakeholders accountable when necessary.
  • Experience working in international startup environments would be advantageous.
  • Ability to calculate financial metrics like burn rate, runway, churn, LTV/CAC, etc.
  • Familiarity with tools like Notion, Google Workspace, Hubstaff, ClickUp, Xero/QuickBooks.
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Benefits:

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  • This role offers part-time or full-time work arrangements.
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Additional Information:

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  • Please confirm your experience in similar roles.
  • What is your highest educational attainment?
  • Briefly discuss your experience in handling complex invoicing operations.
  • Do you have experience working in staffing, outsourcing, or recruitment operations?
  • How comfortable are you working on a fast-paced startup landscape?
  • Select the tools you are familiar with.
  • Are you comfortable with the engagement terms?
  • Please confirm your current and expected salary in USD/month.

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