Dedicated Administrative Professional Wanted

2 days ago

Batangas, Calabarzon, Philippines beBeeMarketing Full time $1,100 - $1,500

Job Title: Executive Assistant with Marketing Experience

Job Overview

We are seeking an ambitious and organized professional to support the Founder in managing daily operations, administrative responsibilities, and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail.

The ideal candidate will have experience in marketing and social media, as well as strong organizational and time-management skills. They will be responsible for managing the Founder's inbox, optimizing calendar management, maintaining databases, and overseeing computer and equipment maintenance.

In addition to these tasks, the successful candidate will also be responsible for client and business development support, communications and marketing support, HR and finance support.

Responsibilities:

  • Administrative & Operational Support: expertly manage and triage the Founder's inbox, optimize calendar management, maintain databases (press lists, vendor lists, etc.), oversee computer and equipment maintenance, manage the office, arrange travel and related correspondence, and create/execute detailed expense reports for business trips
  • Client & Business Development Support: triage inbound inquiries from potential clients, maintain the CRM with accurate daily updates, assist in organizing and participating in business development activities, send welcome packages to new clients
  • Communications & Marketing Support: update website and social content, manage online entries for awards, reach out to journalists and send press releases, research journalist contacts and outlets for the organization, support founders in press or event initiatives, manage content calendar for social media, coordinate in-house projects and research speaking engagements and new business opportunities
  • HR & Finance Support: maintain payroll systems, onboarding/offboarding, draft contracts, manage sick leave protocols, support recruitment processes, coordinate onboarding/offboarding, process accounts payable/receivable, and perform weekly bookkeeping reconciliations
Requirements

To succeed in this role, you will need:

  • 4+ years of experience in executive assistance, communications, or marketing
  • Ability to work on Eastern Standard Time (EST)
  • Proven ability to communicate effectively and build relationships
  • Strong organizational and time-management skills
  • Highly motivated, resourceful, and a go-getter mentality
  • Proficient in Google Workspace (Sheets, Docs, Gmail), Excel, and Microsoft Word
  • Experience with CRM software and sales tools is a plus
  • Comfortable working flexible hours when needed
Benefits

We offer:

  • Two weeks of paid time off
  • Training and development programs
  • Work from home

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