Senior Operations Coordinator

7 days ago

Rizal, Philippines beBeeExecutive Full time ₱600,000 - ₱1,000,000

The Executive Assistant plays a pivotal role in ensuring seamless operations, communication, and alignment with organizational priorities. This position requires exceptional organizational, problem-solving skills, as well as the ability to handle sensitive information with discretion.

Key Responsibilities:
  • Executive Support
    • Manage executive calendars, schedules, and travel arrangements.
    • Prepare meeting agendas, minutes, and follow-up action items.
    • Serve as the primary point of contact for executives.
    • Lead and host meetings or conferences as required.
  • Administrative Coordination
    • Organize and maintain electronic and physical files.
    • Draft and proofread correspondence, presentations, and reports.
    • Manage expense reporting and budget tracking.
    • Handle ad hoc tasks to support executives and business operations.
  • Project Management
    • Oversee special projects and initiatives from start to finish.
    • Track project timelines, milestones, and deliverables.
  • Communication Management
    • Act as a liaison between executives and internal/external stakeholders.
    • Prioritize and screen incoming communication, responding on behalf of executives when appropriate.
  • Confidentiality and Discretion
    • Handle sensitive information with utmost confidentiality.
    • Ensure compliance with company policies and legal requirements.
Qualifications:
  • Experience: 5+ years in executive support roles, preferably in a fast-paced environment.
  • Education: Bachelor's degree in Business Administration, Communications, or related fields preferred.
  • Project management experience.
  • Skills: Advanced proficiency in MS Office Suite and collaboration tools.
  • Excellent time management and multitasking abilities.
  • Strong verbal and written communication skills.
  • Problem-solving and critical thinking capabilities.

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