Financial Operations Manager

4 days ago


Pasig, National Capital Region, Philippines Global Staff Connections Full time
Job Description

The Financial Operations Manager role at Global Staff Connections is a critical position that oversees the entire financial operation of the organization.

Key Responsibilities:
  • Maintenance of Financial Records:
    • Responsible for maintaining accurate and up-to-date financial records for all locations, ensuring compliance with relevant laws and regulations.
    • Enter income and expenditure data into the finance system, reconciling bank accounts on a weekly basis.
    • Manage direct debits, online payments, cheque payments, and church bank accounts, receiving and entering data from invoices for all goods and services supplied to or for the Church.
    • Prepare information for annual auditors, compile GST/BAS statements and submit to the ATO, and ensure levy payments are processed.
    • Manage petty cash payments and reconciliations, as well as church credit card issuing and cancellations.
    • Prepare event costing information for post-event summaries and reports for team directors on team expenditure.
  • Provide Financial Reports to Church Board:
    • Supply weekly reconciliation reports and cashflow snapshot reports, compile monthly financial reports for the Board of Directors, and provide the Key Indicator report for the Board of Directors.
    • Provide monthly snapshots for the Board of Directors, administrative support to the Board of Directors (meeting minutes, preparing financial reports), and prepare annual audits.
    • Receive and compile vision builders pledges, action direct debit and credit card payments as requested, and keep accurate records of payments received.
    • Supply monthly giving reports to Vision Builders directors and quarterly giving updates to pledge givers.
  • Maintenance of Church Insurances:
    • Ensure annual insurance renewals provide adequate coverage for building and equipment, maintain a summary report of all policies, and perform regular reviews to guarantee optimal coverage.
  • Staff Payroll and Wages:
    • Ensure correct wages are processed fortnightly and monthly benefit payments and allowances are paid, appropriate superannuation payments for staff are processed, and generate regular pay slips for staff.
    • Lodge fortnightly ATO one-touch payroll reports and handle wage-related correspondence from Centrelink for staff.
  • Point of Sale System:
    • Manage Point of Sale System operations and reports, performing daily reconciliation and resolving any discrepancies in a timely manner.
  • HR and Finance:
    • Process and maintain staff leave records, paper format, and in Xero; prepare adjustments to contracts for remuneration purposes; and prepare correspondence relating to staff.
    • Assist with payroll and calculate annual adjustments, advising Finance and Exec Team of any changes, and maintain monthly church stats on the database.


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