Executive Assistant with Advanced Bookkeeping Expertise

1 week ago

Anywhere in the Philippines Ripped box station Full time
Executive Assistant with Bookkeeping Experience

At Ripped Box Station, we are seeking a highly skilled and organized Executive Assistant with bookkeeping experience to join our team.

Key Responsibilities:
  • Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements.
  • Manage emails, input orders, and update trackers/sheets.
  • Handle customer service support when needed.
  • Serve as the primary point of contact between executives and internal/external stakeholders, including screening and prioritizing emails and phone calls.
  • Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation.
  • Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval.
  • Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants.
  • Manage expense reports, receipts, and reimbursements for executives, maintaining accurate records and tracking expenditures.
  • Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups.
  • Handle sensitive and confidential information with the utmost discretion and professionalism.
  • Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach.
  • Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals.
Requirements:
  • Must have 3 years of work experience as a Virtual Executive Assistant for C-level executives or a relevant role.
  • Bachelor's degree or equivalent experience is preferred.
  • Background in accounting is preferred.
  • Familiarity with current technologies, like desktop sharing, cloud services, and VoIP (GSuite, Zoom, Slack, Asana, Notion, etc.).
  • Strong proficiency in office software and communication tools.
  • Has knowledge with using accounting software (specifically Quickbooks & Excel).
  • Knowledge of online calendars and scheduling (Calendly, Google Calendar).
  • Excellent verbal and written English communication skills.
  • Discretion and the ability to handle confidential information.
  • Excellent phone, email, and instant messaging communication skills.
  • Highly organized and detail-oriented; able to efficiently prioritize multiple tasks.
  • Adaptability and a proactive mindset.

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