Remote Legal Assistant Wanted
1 day ago
We are seeking a highly skilled Remote Legal Assistant with paralegal or law firm experience to work on a graveyard shift.
Key Responsibilities:- Document Management:
- Store, organize, and maintain legal files, contracts, and case-related documents in an efficient manner.
- Draft and format legal documents such as NDAs, client agreements, demand letters, and legal memos under supervision.
- Assist in preparing discovery documents and managing case deadlines effectively.
- Administrative & Research Support:
- Conduct thorough legal research and summarize findings from public sources, case law, and government websites.
- Track court dates, hearings, client appointments, and ensure timely calendar updates for seamless coordination.
- Prepare lead lists, transcribe meeting notes or depositions, and summarize research data accurately.
- Client & Case Coordination:
- Coordinate meetings between attorneys and clients, manage calendars, and prevent scheduling conflicts through meticulous planning.
- Respond to client inquiries professionally, make follow-up calls, and schedule appointments efficiently.
- Billing & Invoicing:
- Create and send client invoices, track payments, and log billable hours precisely.
- Maintain accurate records of expenses and case-related costs for transparent financial management.
- Crm & Case Management:
- Input and update client and case information into CRMs or case management systems promptly.
- Organize case notes, track communication logs, and assist in internal project monitoring closely.
- Email & Communication Support:
- Manage inboxes, draft responses, follow up on client communication, and flag urgent emails efficiently.
- Coordinate internal and external communications on behalf of the legal team seamlessly.
- Travel & General Admin Support:
- Book travel accommodations for legal professionals when needed.
- Assist with document preparation for client meetings, hearings, and conferences.
- Perform ad hoc administrative tasks as assigned by supervisors.
- At least 6 months to 1 year of experience as a Virtual Assistant.
- Experience working in a legal setting or with a law firm is highly preferred.
- Knowledge of basic legal terms, document formatting, and legal research tools is a plus.
- At least 18 years of age and completed Senior High School.
- Excellent phone, email, and instant messaging communication skills.
- Solid organizational & time management skills.
- Able to work on a graveyard shift.
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP.
- Proficient in MS Office and Google Workspace (Docs, Sheets, Calendar, Drive).
- Familiarity with legal or task management tools (e.g., Clio, MyCase, Trello, or Notion) is a plus.
- Proactive attitude & willingness to be trained.
- Health Insurance (HMO).
- Performance Incentives.
- Job Security and Stability.
- Paid Training.
- Inclusive Culture.
- Upskilling Opportunities.
- 100% Work-From-Home.
- Exceptionally Supportive Team.
- Opportunities for Career Growth.
- Fun Work Environment.
- Holiday & Overtime Pay.
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