Business Operations Associate

1 day ago

Angeles City, Central Luzon, Philippines beBeeSupport Full time ₱25,000 - ₱35,000
Virtual Support Specialist

Job Description:

We are seeking an experienced and organized Virtual Support Specialist to join our team. The ideal candidate will have exceptional administrative skills, excellent communication abilities, and a strong work ethic.

Responsibilities:

  1. Administrative Support:
    1. Manage and organize emails, scheduling, and calendars for the team or executives.
    2. Schedule meetings, appointments, and travel arrangements as required.
    3. Prepare and manage documents, reports, presentations, and spreadsheets.
    4. Handle data entry, maintaining databases and CRM systems, ensuring all records are accurate and up-to-date.
  2. Communication & Correspondence:
    1. Respond to emails, phone calls, and messages in a professional and timely manner.
    2. Assist with client inquiries, ensuring consistent and high-quality customer service.
    3. Communicate with clients, vendors, and team members on behalf of the supervisor or team.
    4. Draft and proofread correspondence, including emails, reports, and other documents.
  3. Project Assistance & Coordination:
    1. Provide support with various ongoing projects, assisting with research, coordination, and tracking progress.
    2. Monitor project deadlines and ensure timely follow-up on tasks and deliverables.
    3. Collaborate with other team members to ensure projects are completed efficiently and on schedule.
  4. Task Management:
    1. Assist with organizing and prioritizing daily tasks and activities.
    2. Help prepare agendas, meeting notes, and action items for meetings.
    3. Maintain and manage files, ensuring that documents are well-organized and easily accessible.

Requirements:

  • Qualifications:
    • Degree qualification is required; additional certification in administrative support, business administration, or a related field is a plus.
    • Proven experience as a Virtual Assistant or in a similar administrative role preferred.
    • Experience working remotely and managing multiple tasks independently is a plus.
    • Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Drive).
    • Familiarity with project management tools (e.g., Trello, Asana) and communication platforms (e.g., Slack, Zoom).
    • Ability to quickly learn new tools and software as required.
  • Skills:
    • Excellent time management skills with the ability to multitask and meet deadlines.
    • Strong English written and verbal communication skills.
    • Detail-oriented, with a high level of accuracy in all tasks.
    • Proactive, resourceful, and able to solve problems independently.
    • Strong organizational skills and the ability to work under minimal supervision.
    • Ability to maintain confidentiality and handle sensitive information.

Benefits:

  • Competitive Salary Package
  • Company-provided full set-up for desktop/laptop with a backup internet
  • HMO on the first day of hire
  • Annual Performance Reviews
  • Unlimited Employee Referral Incentives
  • Employee Loan Facilities
  • Social Clubs and Interest Workshops
  • Statutory Benefits: Maternity, Paternity, and Solo Parent Leaves, Magna Carta for Women, Retirement Benefits, OT, and Premium Pays

About Us:

Our company provides equal opportunities and a collaborative culture of excellence, dedicated to making a difference in the industry.

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