Senior Administrative Coordinator

19 hours ago

Lipa City, Calabarzon, Philippines beBeeExecutive Full time ₱600,000 - ₱1,080,000
Administrative Support Specialist

This role provides comprehensive support services to member firms, delivering remote assistance to senior executives in Australia and New Zealand.

The successful candidate will manage calendars and schedules, screen and respond to emails, arrange travel logistics, manage expenses, coordinate events, track worked hours, and provide telephone support.

Key Responsibilities:
  • Calendar/Meeting Management: Coordinate diaries and schedules with internal and external stakeholders.
  • Email Management: Screen, respond to, and action emails as necessary.
  • Travel Management: Arrange flight and hotel accommodations, and other logistical requirements.
  • Expense Management: Track and submit expenses for reimbursement or payment requisition.
  • Events Management: Assist in setting up logistics and coordination of invites and RSVPs.
  • Timesheet Management: Track, enter, and submit the worked hours of the executive.
  • Telephone Management: Relay accurate and detailed messages and transfer calls as required.
Requirements:
  • Bachelor's Degree (any field).
  • Minimum 2 years' experience in Executive Assistance/Secretary/Admin support.
  • Customer service experience working with multiple stakeholders.
  • Proficient in MS Office (Outlook, Excel, Word, PowerPoint).
  • Strong English communication skills, both written and spoken.
  • Ability to handle multiple executives, priorities, and deadlines.

Our mission is to build a better working world.

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