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Marketing and Events Coordinator

3 weeks ago

San Fernando, Central Luzon, Philippines Beepo Inc. Full time

Welcome to Beepo Inc., a leading customer experience outsourcing provider with a team of 15,000 across 6 countries. We're seeking a highly skilled Events and Marketing Administrator to join our dynamic team.

About the Role

This is an exciting opportunity for a motivated and organized individual to plan and execute events that drive business growth. As an Events and Marketing Administrator, you will work closely with leadership and marketing to ensure successful event execution, while also managing event logistics and ensuring smooth operations.

Key Responsibilities

  • Event Planning and Execution: Plan and execute events that meet business objectives, working closely with leadership and marketing.
  • Event Logistics Management: Oversee all event details, including planning, stakeholder engagement, and vendor coordination.
  • Scheduling and Tech Support: Schedule and manage online talks, conferences, and global in-person meetings, providing technical support during events.
  • Recording Coordination: Coordinate with the Recordings team on event streaming and editing requirements.
  • Status Updates: Regularly update stakeholders on event status, proactively addressing risks and solutions.
  • Venue Management: Identify and book suitable venues for in-person events, ensuring seamless operations.
  • Participant Assistance: Attend all online events, provide participant assistance, and coordinate technical support.
  • Event Inquiries: Efficiently manage event inquiries via email and maintain accurate tracking spreadsheets and speaker databases.
  • Marketing Materials: Produce marketing materials, assist with website updates, and promote events.

Requirements

  • Degree or Experience: Relevant degree or 2 years of work experience.
  • Event, Marketing, or Administration Experience: Previous experience in event, marketing, or administration is required.
  • Technical Skills: Proficiency in Outlook, Word, Excel, PowerPoint, and knowledge of event streaming platforms like Zoom Events.
  • Communication Skills: Excellent spoken and written English communication skills.
  • Problem-Solving Skills: Ability to multi-task, proactive problem-solving attitude, and stakeholder management experience.
  • Organizational Skills: Highly organized with strong numerical skills, keen attention to detail, and deadline-driven.