Virtual Support Professional

2 days ago

Antipolo City, Calabarzon, Philippines beBeeAdministrative Full time ₱28,363 - ₱283,630

Job Summary:

As an Administrative Assistant 2, you will be responsible for providing exceptional support to our operations team. This role involves a wide range of administrative tasks, including email and calendar management, document preparation, file organization, and coordination with property management teams.

Scheduled Duties and Responsibilities:

  • Perform general administrative support such as data entry, file management, and appointment scheduling
  • Manage calendars, coordinate meetings, and organize virtual appointments across departments
  • Draft, proofread, and prepare reports, notices, letters, and other internal documents
  • Respond to internal emails and handle client inquiries or forward them to appropriate parties
  • Maintain accurate digital records and organize files within cloud storage systems
  • Support Operations and Property Management teams in task follow-ups and project tracking
  • Assist with creating and maintaining SOPs and internal training documentation
  • Input data into CRM or property management platforms (e.g., Buildium, AppFolio)

Unscheduled Duties and Responsibilities:

  • Support ad-hoc research and reporting needs
  • Cover administrative gaps during leaves or peak periods
  • Troubleshoot minor technical issues and coordinate with IT if needed
  • Provide support for special projects or initiatives

Key Requirements:

  • High school diploma or equivalent required
  • Minimum 1–2 years of administrative or virtual assistant experience preferred
  • Prior experience in real estate, property management, or customer service is a plus
  • Reliable internet connection and backup system
  • Must pass background and reference checks

Benefits:

This is a fully remote position with a collaborative and fast-paced virtual work environment. You will have regular communication via Slack, Zoom, and project management tools.

Competencies and Skills:

  • Excellent verbal and written English communication
  • Strong organizational and multitasking abilities
  • High attention to detail and discretion with sensitive information
  • Tech-savviness with ability to learn new tools quickly
  • Experience with Microsoft Office, Google Workspace, and productivity tools
  • Customer service orientation and teamwork

Working Conditions:

The ideal candidate will be comfortable working in a remote setting with minimal supervision. They will be able to prioritize tasks effectively and meet deadlines in a fast-paced environment.

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